Personal Assistant Singapore

TN Germany; Windach; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading company in the industry is seeking a Personal Assistant or Administration Manager to provide comprehensive support. This role involves organizing travel, managing logistics, and supporting HR processes within an international team. The ideal candidate will have 4-5 years of experience, a relevant degree, and excellent communication skills in English.

Leistungen

Detailed onboarding training in Singapore and at the German headquarters

Position within an innovative and fast-growing company

Friendly working atmosphere in an international team

Flat hierarchies and short decision-making processes

Qualifikationen

• 4-5 years of experience as a personal assistant or administration manager.
• High level of confidentiality due to sensitive information access.
• Dynamic, highly motivated, well-organized, and detail-oriented.

Aufgaben

• Provide administration support including travel arrangements and office upkeep.
• Organize meetings, conferences, and team bonding events.
• Support HR processes like onboarding and offboarding.

Kenntnisse

Self-organization

Attention to detail

Intercultural competence

Excellent communication skills

Proficiency in Microsoft Office

Ausbildung

Diploma or degree in business studies, administration, management, or equivalent

Jobbeschreibung

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After extensive training, you will take over the following tasks:

1. Provide administration support (organize MD's travel expenses, visitors overview, upkeep of office equipment, printing calendars/diaries, etc.)
2. Work in an international team: cooperation and communication (via phone and email) with customers, suppliers, visitors, sales managers, and the German headquarters
3. Organize complex travel, accommodation, and transport arrangements, including establishing corporate accounts
4. Responsible for organizing meetings, conferences, and team bonding events, including preparation of minutes
5. Support in organizing exhibitions
6. Handle logistics tasks (prepare commercial invoices, packing, order dry ice, arrange shipment)
7. Provide sales support, e.g., data entry, research, presentations, and handling orders
8. Assist with internal sales support, e.g., raising purchase orders, quotations, invoices, and credit notes
9. Offer IT support, e.g., inventory management, coordinating with HQ (sourcing parts, monitoring installed systems)
10. Support HR processes (onboarding and offboarding), e.g., setting up laptops with necessary software/access, collecting copies of NRIC, coordinating in-house training
11. Require at least 4 to 5 years of experience as a personal assistant or administration manager
12. Diploma or degree in business studies, administration, management, or equivalent
13. Maintain a high level of confidentiality due to access to sensitive information
14. Exhibit excellent self-organization skills and proactivity
15. Attention to detail with a dynamic, committed attitude and a strong sense of initiative
16. Intercultural competence and excellent communication skills in English, both written and verbal
17. Proficiency in Microsoft Office
18. Be dynamic, highly motivated, well-organized, and detail-oriented
19. Be a good team player
20. Able to commit long-term

What our employees particularly appreciate:

1. Detailed onboarding training in Singapore and at the German headquarters
2. Position within an innovative and fast-growing company
3. Friendly working atmosphere in an international team
4. Flat hierarchies and short decision-making processes