Document Control Specialist

Blackfield Associates; Frankfurt; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

A leading company in the pharmaceutical sector seeks a Document Control Specialist for a project in Frankfurt. The role involves managing project documentation and communication with various stakeholders, ensuring compliance with HSE and Quality standards. This 12-month contract offers an exciting opportunity to contribute to major capital projects while developing your skills in document control and administrative processes.

Qualifikationen

• Experience in managing project documentation.
• Proficiency in communication and detail orientation.
• Ability to handle sensitive information.

Aufgaben

• Manage all project documentation and communication strategy on-site.
• Ensure efficient document flow and train external partners.
• Oversee compliance dashboards and track decisions.

Kenntnisse

Organizational skills

Time management

Attention to detail

Communication skills

Ausbildung

Experience in document control or project administration

Background in large capital projects

Tools

Excel

Word

PowerPoint

Visio

Document management platforms (e.g., Documentum, Aconex)

Jobbeschreibung

Blackfield Associates are currently partnered with a global pharmaceutical manufacturer to support their search for a Document Control specialist to join their project based in Frankfurt on an initial 12 month contract.

Key Responsibilities:

• Act as the central point for managing all project documentation on-site, coordinating between engineering teams, vendors, and integrators, with a special focus on HSE and Quality Control.
• Ensure smooth and efficient document flow across all stakeholders to prevent project delays.
• Develop and implement a clear document control and communication strategy, including procedures for handover documentation (GMP, EHS, legal, etc.) to the client.
• Manage the submission, tracking, and distribution of project documents and drawings, using transmittals and maintaining version control.
• Maintain and update the master punch list and document status reports.
• Provide general administrative support, minute meetings, and track actions and decisions.
• Oversee team and external partner training compliance, schedule related meetings, and generate compliance dashboards.

Required Qualifications:

• Experience working on large capital projects, ideally on the client side.
• Background in document control, technical assistance, or project administration.
• Proficient in Excel, Word, PowerPoint, Visio, and document management platforms (e.g., Documentum, Aconex).
• Strong English communication skills (written and spoken).
• Excellent organizational and time-management abilities, with attention to detail.
• Capable of handling sensitive and confidential information.