Director, Events

Jobtailor; Deutschland; Remote; EUR 90.000 - 120.000; Vollzeit

Zusammenfassung

Jobtailor in Germany is seeking a senior events professional to own end-to-end planning and execution of multi-city roadshows, coordinating venue sourcing, budgets, and attendee experience.

You will lead cross-functional teams, manage contracts and vendors, and ensure on-time delivery within budget while delivering measurable cost savings and post-event learnings. Willingness to travel across all roadshow cities is required.

Qualifikationen

• Demonstrated expertise in venue sourcing, contract negotiation, and supplier management.
• Experience managing events of all sizes across multiple markets simultaneously.
• Proficiency with event management tools, budget tracking, and run-of-show documentation.
• Strong project management skills with the ability to manage multiple events and deadlines concurrently.
• Excellent communication and stakeholder management skills; comfortable working cross-functionally.

Aufgaben

• Own end-to-end planning and execution of an 8-city roadshow series, with approximately 100 attendees per event.
• Lead venue sourcing, site visits, and recommendations for all roadshow cities.
• Design event flow, agenda structure, room configuration, food and beverage, staging and A/V, and attendee experience.
• Negotiate and manage venue, vendor, and supplier contracts.
• Develop and manage the master roadshow budget with city-level tracking and variance reporting.
• Coordinate with marketing, channel, and community stakeholders.
• Build and maintain production timelines, run-of-show documents, and onsite staffing plans.
• Serve as primary point of contact for venues and suppliers through post-event reconciliation.
• Conduct post-event evaluations and apply learnings across the series.
• Provide site selection and RFP management support for other GTIA meetings and events.
• Review and negotiate hotel, venue, and supplier contracts.
• Maintain a preferred venue database and supplier roster.
• Advise internal teams on venue options, market conditions, and contract risk.
• Deliver roadshow events on schedule and within the approved master budget.
• Achieve cost savings or concessions and favorable contract protections.
• Gather feedback and apply actionable learnings to subsequent events.

Kenntnisse

Venue Sourcing

Contract Negotiation

Event Management

Budget Tracking

Project Management

Stakeholder Management

Cross-Functional Collaboration

Ausbildung

Degree preferred but not required

Tools

Event Management Tools

Budget Tracking Software

Jobbeschreibung

• Own end-to-end planning and execution of an 8-city roadshow series, with approximately 100 attendees per event
• Lead venue sourcing, site visits, and recommendations for all roadshow cities
• Design event flow, agenda structure, room configuration, food and beverage, staging and A/V, and attendee experience
• Negotiate and manage venue, vendor, and supplier contracts
• Develop and manage the master roadshow budget with city-level tracking and variance reporting
• Coordinate with marketing, channel, and community stakeholders
• Build and maintain production timelines, run-of-show documents, and onsite staffing plans
• Serve as primary point of contact for venues and suppliers through post-event reconciliation
• Conduct post-event evaluations and apply learnings across the series
• Provide site selection and RFP management support for other GTIA meetings and events
• Review and negotiate hotel, venue, and supplier contracts
• Maintain a preferred venue database and supplier roster
• Advise internal teams on venue options, market conditions, and contract risk
• Deliver roadshow events on schedule and within the approved master budget
• Achieve cost savings or concessions and favorable contract protections
• Gather feedback and apply actionable learnings to subsequent events

Requirements

• Demonstrated expertise in venue sourcing, contract negotiation, and supplier management
• Experience managing events of all sizes across multiple markets simultaneously
• Proficiency with event management tools, budget tracking, and run-of-show documentation
• Strong project management skills with the ability to manage multiple events and deadlines concurrently
• Excellent communication and stakeholder management skills; comfortable working cross-functionally
• Willingness to travel to all roadshow cities and other event locations as required
• Degree preferred but not required for the role
• 15+ years of event planning and management experience
• Strong track record of executing multi-city or roadshow programs

Core Competencies

Demonstrates extensive experience in event planning and management, particularly in venue sourcing, contract negotiation, and budget tracking. Proven ability to execute multi-city roadshow programs while managing stakeholder relationships and ensuring successful event outcomes.

Highest-signal resume keywords

• Venue Sourcing
• Contract Negotiation
• Event Management
• Budget Tracking
• Project Management

Hard Skills

• Event Planning
• Supplier Management
• RFP Management
• Variance Reporting
• Post-Event Evaluation
• Run-Of-Show Documentation
• Cost Savings
• Timeline Management
• Attendee Experience Design
• Multi-City Program Execution

Soft Skills

• Excellent Communication
• Stakeholder Management
• Cross-Functional Collaboration
• Problem Solving
• Leadership

Industry Keywords

• Roadshow Events
• Venue Database
• Supplier Roster
• Event Flow Design
• Market Conditions

Tools & Technologies

• Event Management Tools
• Budget Tracking Software