Corporate Meeting Planner

Allegis Group; Hannover; Vor Ort; USD 59.000 - 89.000; Vollzeit

Zusammenfassung

An established industry player is seeking a Corporate Meeting Planner to oversee all aspects of event planning and execution. This role involves collaborating with various teams and vendors to deliver exceptional service for both internal and external clients. The ideal candidate will have a strong background in the hotel or meetings industry, with excellent organizational and communication skills. You will be responsible for creating proposals, managing logistics, and ensuring that all events meet their objectives. This is a fantastic opportunity to join a dynamic team and make a significant impact in the world of corporate events.

Leistungen

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Tuition Assistance

Employee Assistance Program

Transportation benefits

Paid Time Off

Qualifikationen

• Minimum 5 years experience in event planning or a related field.
• Proficiency in Microsoft Office Suite required.

Aufgaben

• Plan and manage logistics for small and large meetings.
• Negotiate contracts and manage vendor relationships.
• Coordinate with various teams to ensure event success.

Kenntnisse

Microsoft Word

Microsoft Excel

Interpersonal Communication

Organizational Skills

Problem-Solving

Team Collaboration

Ausbildung

High School Diploma or equivalent

5 years of experience in the Hotel or Meetings Industry

Tools

Cvent

Jobbeschreibung

Overview

Job Summary:

The Corporate Meeting Planner will be responsible for planning, managing, and executing all aspects of small and large meetings and incentives. The meeting planner will work closely with all operating companies as well as outside vendors to assure that the highest level of service is being provided to our internal and external customers.

Responsibilities

Essential Functions:

1. Identify the objectives of the event and determine the requirements that must be met to accomplish those objectives.
2. Create Request for Proposal (RFP) in Cvent and review vendor proposal submissions.
3. Conduct site visits of hotels/venues and make recommendations based on group objectives.
4. Negotiate hotel, off site event and transportation contracts.
5. Build and manage event registration websites using Cvent.
6. Partner with the Communications teams, Executive Assistants, Marketing and Procurement.
7. Coordinate all event logistics such as, but not limited to sleeping rooms, transportation, food and beverage, audiovisual and offsite events.
8. Work closely with the Travel Department on travel manifest, changes and policies.
9. Travel to meeting locations to assist with onsite logistics for large programs.
10. Manage third party staffing while on site for large meetings and incentives.
11. Review, pay and reconcile invoices.
12. Maintain financial records and prepare reports for Executive Leadership.

Supervisory and/or Management Responsibility:

The position could develop into a role of supervisory as the department needs grow.

In-Office Requirement:

• Travel up to 25% and some weekend work required.
• Required in-office presence at least 4 days a week.

Qualifications

Minimum Education and/or Experience:

• High School Diploma or equivalent experience of 5 years.
• Must have at least three years of experience in the Hotel Industry or Meetings Industry.

Skills/Abilities:

• Proficient in Microsoft Word/Excel.
• Excellent interpersonal, written, and oral communication skills.
• Strong organizational skills and excellent attention to detail.
• Ability to multi-task and interact effectively in a team environment.
• Exceptional ability to work under pressure and meet deadlines.
• Demonstrates proactive approaches to problem-solving with strong decision-making capability.

Core Competencies:

• Build relationships.
• Develop people.
• Lead change.
• Inspire Others.
• Think critically.
• Communicate clearly.
• Create accountability.

Benefits Overview:

Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:

• Medical, dental & vision.
• Hospital plans.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents).
• Company paid Short and long-term disability.
• Health & Dependent Care Spending Accounts (HSA & DCFSA).
• Transportation benefits.
• Employee Assistance Program.
• Tuition Assistance.
• Time Off/Leave (PTO, Allegis Group Paid Family Leave, Parental Leave).

Salary Range:

$59,100 - $88,700. This position is bonus eligible.