Copy of Copy of Personal Assistant (all genders) to CEO

WINDESIGN GMBH; Berlin; Vor Ort; EUR 35.000 - 45.000; Vollzeit

Zusammenfassung

A creative design agency in Berlin is looking for a personal assistant to support the founder. The role requires strong organizational skills, experience in finance, and fluency in German and English. Responsibilities include coordinating appointments, managing financial matters, and optimizing workflows in a dynamic environment. The company offers a flexible work-life balance, professional development opportunities, and a supportive culture.

Leistungen

Work-life balance options

Professional development support

Urban Sports Club subsidy

Company pension scheme

Free snacks and refreshments

Office dogs

Qualifikationen

• Experience in assistance roles is essential, preferably with a finance background.
• Motivated, reliable, and responsible personality.
• Fluent in German and English, both business-proficient.

Aufgaben

• Coordinate appointments, prepare meetings, ensuring smooth office operations.
• Optimize workflows with a problem-solving mindset.
• Manage financial and tax communications with professionals.
• Analyze and refine Excel reports.
• Organize documents with an effective filing system.
• Handle confidential tasks with discretion.

Kenntnisse

Organizational skills

Problem-solving

Communication (German and English)

Analytical thinking

Tech-savviness

Ausbildung

Commercial background

Tools

Excel

Jobbeschreibung

The role

As the right hand and personal assistant (all genders) to our founder Cate, you will work closely with her in our Berlin office. Here, you’ll find yourself in a creative and unconventional work environment where design, art, and events seamlessly blend together.
Your role involves organizing and coordinating day-to-day tasks, keeping an eye on the bigger picture, and proactively solving problems. Experience in finance and tax matters is a plus, as you will be responsible for liaising with our tax office and law firms. You are used to handling new challenges with flexibility and resilience.
In short, you provide Cate with the essential support she needs to focus on what truly matters. If you also have a creative mindset and enjoy conceptual work, you’ll be a perfect match with Cate!

Your Profile:

• You have a commercial background and have already gained some experience in an assistant role.
• Ideally, you have a finance background and are tech-savvy.
• You are highly organized and have a talent for turning chaos into order.
• You have a structured, analytical way of thinking and working.
• You are intrinsically motivated, reliable, and take responsibility with ease.
• Honesty, loyalty, and discretion are second nature to you.
• A valid driver’s license makes you mobile and flexible.
• You are fluent and business-proficient in both German and English.

Your tasks:

• Administrative support: You coordinate appointments, prepare meetings, and ensure smooth operations in a fast-paced office environment.
• Optimizing workflows: You always look for the most efficient way to get things done, approaching tasks with a problem-solving mindset.
• Managing financial and tax matters: You handle communication with lawyers, insurance providers, and tax consultants.
• Preparing clear and insightful reports: You analyze Excel spreadsheets, critically evaluate them, and refine them.
• Document management: You keep things organized with a well-structured filing system and have a knack for finding the needle in the haystack.
• Handling confidential tasks: You take on responsibilities that require the highest level of discretion and confidentiality.

Why WIN?

• Work-life balance: Annual working hours account, company holidays, flexible hours, part-time options, remote work, and workations.
• Professional & personal development: We support further education, including free language courses.
• A culture of tolerance, diversity, and mutual support – we live it and celebrate it!
• Perks: Urban Sports Club & Deutschlandticket subsidies.
• Financial benefits: Company pension scheme & asset-building benefits.
• Free refreshments & snacks – healthy and not-so-healthy ones
• Office dogs as feel-good managers
• A fantastic WINner team that loves to celebrate together!