Contract & Orders Administrator (m / f / d)

GE Vernova; Berlin; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading energy solutions company in Berlin is seeking an experienced Administrative Coordinator to manage operations in the energy sector. The role involves order fulfillment, logistics coordination, contract management, and invoicing, requiring strong organizational and communication skills. The ideal candidate has at least 3 years of relevant experience and is fluent in English and German. This is a full-time position offering competitive compensation.

Leistungen

Professional growth opportunities

Engagement in cutting-edge projects

Collaborative working environment

Competitive compensation and benefits

Qualifikationen

• At least 3 years of relevant experience in administrative, operational, or logistics roles.
• Experience in multicultural and international environments.
• Fluent in English and German (C1 level).

Aufgaben

• Manage sales and purchase orders using ERP system.
• Coordinate with freight forwarders for transportation.
• Prepare and issue customer invoices based on contracts.

Kenntnisse

Attention to detail

Time management

Multitasking

Organizational skills

Communication

Interpersonal skills

Ausbildung

Degree in Business Administration or related field

Tools

MS Office

ERP systems (SAP)

Jobbeschreibung

Job Description Summary

Job Description

GE Vernova is experiencing rapid growth, and we are currently expanding our teams by creating new positions and elevating our industry standards. Join us on this exciting journey!

As the energy transition accelerates, especially with increasing renewable integration into the European Grid, our GE Grid Automation division plays a crucial role by providing real-time digital solutions to monitor, protect, and control complex electrical networks.

If you wish to be part of a major initiative at the heart of Europe's energy transition and have a passion for managing large and complex projects within multicultural, international teams, we want to hear from YOU!

What We Are Looking For

The successful candidate will join our growing Grid Automation team, managing projects in Germany, Switzerland, and Austria, with opportunities to expand into other European countries.

Our team is small, international, and based in Berlin and Dresden.

We seek a detail-oriented and proactive Administrative Coordinator to support operations in the energy sector. This role involves managing administrative functions such as order fulfillment, logistics, contract management, and invoicing, ensuring smooth internal processes and excellent service delivery to clients and stakeholders across multiple regions.

Your Future Job:

Order Fulfillment (60%)

• Process and manage sales and purchase orders using our ERP system (SAP).
• Coordinate internal service orders between units.
• Monitor order statuses and liaise with relevant departments to ensure timely processing.
• Ensure accuracy of order data and documentation.

Logistics Coordination (5%)

• Coordinate with freight forwarders and logistics partners for transportation planning.
• Track shipments and manage transport documentation, including packing lists, invoices, and shipping instructions.

Contract Management (10%)

• Maintain and update contract records, including supplier and customer agreements.
• Assist in preparing and reviewing commercial contracts for accuracy and compliance.
• Track key contract milestones, obligations, and renewals.

Invoicing & Documentation (25%)

• Prepare and issue customer invoices based on contractual terms and delivery milestones.
• Ensure consistency between sales orders, delivery notes, and invoicing data.
• Collaborate with finance and accounting teams to resolve discrepancies or delays.
• Maintain accurate records for audits and reporting.

Your Profile:

• Degree in Business Administration or a related field.
• At least 3 years of relevant experience in administrative, operational, or logistics support roles.
• Experience working in multicultural and international environments, with the ability to operate within a matrix organization.
• Proficient in MS Office and ERP systems; experience with SAP SD & MM modules is a significant advantage.
• Strong attention to detail, time management, multitasking, and organizational skills.
• Excellent communication and interpersonal skills, fluent in English and German (C1 level).

Why We Come to Work:

At GE Vernova, our employees thrive on challenges and are driven to find the best solutions. Our projects are unique and impactful, requiring a solution-focused and positive attitude. Surrounded by dedicated colleagues, if you bring ingenuity and a desire to make an impact, you'll participate in diverse, game-changing projects that contribute to Europe's energy transition.

What We Offer:

• Professional Growth: Dynamic team, extensive resources, and training opportunities.
• Cutting-Edge Projects: Engagement in innovative, high-profile initiatives.
• Global Exposure: Collaboration with a diverse international network of industry experts.
• Collaborative Environment: Supportive culture fostering creativity and teamwork.
• Career Advancement: Opportunities for leadership and growth within the organization.
• Competitive compensation and benefits (tariff & non-tariff).

Additional Information

Relocation Assistance Provided: No

Required Experience: Unspecified seniority level

Key Skills

Children Activity, Accounts Assistant Credit Control, Android, Apparel Merchandising, Franchise, Construction Equipment

Employment Type: Full-Time

Experience: Not specified

Vacancy: 1