Community Hub Coordinator

Lycagf; Halle (Saale); Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

Eine innovative Organisation sucht einen Community Hub Koordinator, der für die Planung und Verwaltung der täglichen Abläufe verantwortlich ist. In dieser Rolle schaffen Sie eine einladende Umgebung, die essentielle Dienste und Programme für die lokale Gemeinschaft bietet. Sie unterstützen die Organisation dabei, ihre Mission zu erfüllen, indem Sie ein gut organisiertes Büro aufrechterhalten und verschiedene administrative Aufgaben übernehmen. Diese Position erfordert starke organisatorische Fähigkeiten, Kommunikationsgeschick und die Fähigkeit, in einem dynamischen Umfeld zu arbeiten. Wenn Sie leidenschaftlich daran interessiert sind, einen positiven Einfluss auf die Gemeinschaft auszuüben, könnte dies die perfekte Gelegenheit für Sie sein.

Qualifikationen

• Erfahrung in der Verwaltung oder im Büromanagement, vorzugsweise im Non-Profit-Bereich.
• Starke organisatorische Fähigkeiten und Zeitmanagement.

Aufgaben

• Verwaltung der täglichen Abläufe und Aktivitäten des Community Hubs.
• Koordination von Terminen, Veranstaltungen und Freiwilligen.

Kenntnisse

Organisatorische Fähigkeiten

Kommunikationsfähigkeiten

Multitasking

Problem-Lösungsfähigkeiten

Vertraulichkeit

Ausbildung

Abitur oder gleichwertig

Relevante Zertifizierung

Tools

Microsoft Office Suite

Jobbeschreibung

Job Overview: As a Community Hub Coordinator, you will be responsible for the planning,
coordination, and management of a community hub's daily operations and activities. Your primary
role is to create a welcoming and supportive environment that offers essential services, resources,
and programs to meet the diverse needs of the local community.
Your role is integral in maintaining a well-organised and efficient office environment that allows the
organisation to focus on its mission of making a positive impact on the community.

Key Responsibilities:

1. Administrative Support: Provide general administrative support, including managing office
   supplies, handling incoming and outgoing mail, and ensuring the office is well-organised and
   equipped.
2. Reception and Front Desk: Greet and assist visitors, answer phone calls, and direct inquiries
   to the appropriate staff members. Maintain a welcoming and professional front desk
   appearance.
3. Scheduling and Calendar Management: Coordinate and manage appointments, meetings,
   and programmes. Ensure that schedules are up-to-date and organised.
4. Communication: Handle email correspondence, distribute internal and external
   communications, and maintain contact lists. Ensure effective communication within the
   office and with external stakeholders.
5. Record Keeping: Maintain and update records, databases, and filing systems. Ensure that
   documents and data are well-organised and easily accessible.
6. Office Maintenance: Oversee the maintenance and cleanliness of the office space. Arrange
   for repairs and maintenance services as needed.
7. Event Planning: Assist in planning and organising charity events, meetings, and volunteer
   activities. This includes coordinating logistics, catering, and equipment setup.
8. Volunteer Coordination: Assist in recruiting, training, and supervising volunteers who
   support the organisation's programs and events. Ensure a positive and productive volunteer
   experience.
9. Financial Administration: Assist with budget tracking and expense reporting. Process
   invoices, reconcile accounts, and maintain financial records related to office expenses.
10. Resource Coordination: Work with staff members to coordinate the allocation and
    distribution of resources, such as materials, supplies, and equipment for charity programs
    and initiatives.
11. Relations: Assist in maintaining relationships with local community leaders and authorities
    ensuring the hub is updated with the latest information.
12. Health and Safety Compliance: Ensure compliance with health and safety regulations,
    including maintaining safety protocols, first-aid supplies, and emergency procedures.
13. Team Collaboration: Collaborate with various departments and teams within the
    organisation to support their administrative needs and ensure smooth coordination of
    charity initiatives.
14. Office Policies: Help communicate office policies and procedures, ensuring that staff and
    volunteers are aware of and adhere to the hub guidelines.
    

Qualifications:

• High school diploma or equivalent (a degree or relevant certification is a plus).
• Previous administrative or office management experience, especially within a nonprofit or
  charity setting.
• Strong organisational and time management skills.
• Proficiency in office software, including Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Ability to multitask and work in a fast-paced environment.
• Strong sense of confidentiality and professionalism.
• Compassion, empathy, and a commitment to the charity's mission.