Business Support for Leadership Team (m/f/d)

West Pharmaceutical Services; Eschweiler; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

A leading company in the pharmaceutical industry is seeking an Administrative Support professional to assist the plant manager and leadership team in Eschweiler. This role involves organizing administrative tasks, managing communications, and coordinating meetings, offering a dynamic work environment where every team member's contributions are valued. The ideal candidate will have a solid background in office administration, strong communication skills in both German and English, and the ability to manage multiple priorities effectively.

Qualifikationen

• 3+ years of experience in administrative support or similar role.
• Perfect German and fluent English language skills required.
• Strong organizational, time management, and self-management skills.

Aufgaben

• Support plant manager with administrative tasks including travel and event management.
• Coordinate internal and external communications.
• Organize charity events and manage related budget.

Kenntnisse

Organizational skills

Time management

Reliability

Self-management

Ausbildung

Commercial training or comparable education

Tools

MS Office

SAP

Jobbeschreibung

At West, we’re a dedicated team that is connected by a purpose to improve patient lives that has been at the center of our Company for more than a century. Our story began when Herman O. West solved the problem of supplying penicillin in mass quantities to the US Government during World War 2. Through our work to deliver thousands of life-saving and life-enhancing injectable medicines to millions of patients daily, West’s indelible mark on the healthcare industry has just begun. A name started our story. How will yours help write our future?

There’s no better place to join an inclusive community of professionals with opportunities for lifelong learning, growth and development. Supported by benefit programs, we empower the physical, mental, emotional and financial health of our team members and their families.

We believe in giving back to help those in need in the communities where we live and work. And are equally committed to creating a healthier environment and planet through our sustainability efforts.

Job Summary

In this role, the position holder will provide support to the plant manager and the leadership team in Eschweiler with various administrative tasks, such as organizing travel, arranging executive visits, reviewing and prioritizing incoming correspondence, and preparing presentations and working documents.

Essential Duties and Responsibilities

• Support the plant manager by liaising with customers, suppliers, and other business functions.
• Independently coordinate and support the plant manager and the management team in all administrative matters.
• Meeting & Event Management (coordinate meetings, rooms, technical equipment, transport, hotel, catering, etc.) as well as organizing external visitors.
• Travel management (bookings, schedules, visas, expense reimbursements, etc.).
• Prepare monthly presentations in collaboration with the Eschweiler management team.
• Organize several charity events throughout the year and be responsible for the charity budget.
• Administer and maintain legal documents.
• Prepare and process contract documents to be signed by the plant manager.
• Serve as the first contact person for all internal and external communication topics, such as press releases, newspaper articles, social media postings, company newsletter, etc.

Education

• Successfully completed commercial training or comparable education.

Work Experience

• At least 3 years of professional experience in a similar position.

Preferred Knowledge, Skills and Abilities

• Good computer skills and advanced knowledge of MS Office; SAP knowledge is desirable.
• Strong self-management skills.
• Demonstrate reliability and a sense of urgency confidently.
• Good organizational skills and time management.
• Proactive, discreet, and reliable personality.
• High level of commitment.
• Perfect German and fluent English language skills.

West embraces diversity and equality of opportunity. We foster an environment where all individuals are safe, treated fairly, valued and respected. We do not discriminate on the basis of race, religion, color, national origin, gender, sex, gender identity, sexual orientation, age, marital status, veteran status, disability status or other applicable legally protected characteristics. Where permitted by law, employment with West Pharmaceutical Services, Inc. or any of its subsidiary or affiliate companies, is contingent upon the satisfactory completion of post-offer background screening and/or drug screening.

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