Business Support Administrator

Devon County Council; Deutschland; Hybrid; EUR 26.000 - 37.000; Vollzeit

Benefits dieser Stelle

Flexible working

Cycle to Work Scheme

Wellbeing support

Zusammenfassung

Devon County Council is seeking an administrative support role combining office-based work with flexible, hybrid arrangements. You will use Teams/Outlook/Excel/Word to manage communications, meetings, and data entry, while handling mail and records with diligence.

The role emphasizes strong note-taking, collaboration with colleagues, and commitment to safeguarding. A DBS disclosure is expected, with a focus on flexible working patterns.

Qualifikationen

• Fluent spoken English is required.
• Proficient in drafting and responding to emails.
• Strong note-taking and meeting-minutes skills.

Aufgaben

• Use a laptop and internal systems to perform duties.
• Draft and respond to emails and take notes at meetings (in person or virtual).
• Input data into spreadsheets and documents and manage correspondence.
• Support with Subject Access Requests and Police Search requests.
• Assist with inbox/mail handling and general admin tasks.

Kenntnisse

Note taking

Communication skills

Team player

MS Office

Hybrid working

Tools

Teams

Outlook

Excel

Word

Jobbeschreibung

• Using a laptop and various internal systems and Microsoft packages to conduct your role.
• Working in an 'agile' way - some mandatory office-based work alongside flexibility to work remotely some of the time.
• Drafting & responding to emails.
• Note taking at meetings (in person and virtual - typed).
• Uploading/downloading evidence to/from internal systems.
• Inputting data into spreadsheet/word documents.
• Supporting with Subject Access Requests/Police Search requests.
• Ingoing/Outgoing mail.
• Ordering stationary and other office supplies.
• Processing and sending out letters.
• Supporting with historical file archiving, DCC embraces the positive benefits of a diverse workforce and is committed to providing an environment that is inclusive and safe. We welcome applications from people who share our commitment to stop discrimination, challenge inequality and promote diversity across Devon. More information can be found on our Equality and Diversity webpages.
• For details on the use of AI in applications and Devon County Council's use of AI in Recruitment please see Use of AI in Our Recruitment Processes - Working for Devon | Devon County Council
• Happy to Talk Flexible Working - The Council offers flexible working arrangements in terms of when and where people work e.g. hybrid working, part-time, condensed hours etc.
• We are committed to safeguarding and promoting the welfare of children and vulnerable adults and expect all staff and volunteers to share this commitment.
• This role requires the ability to fulfil all spoken aspects of the role with confidence and fluency in English.
• Personal data we collect from you will be processed in accordance with the Applicant privacy notice.
• For more information about Working for Devon please visit our Working for Devon page.
• We cannot consider visa sponsorship at this time. UK Right to Work is required. For further guidance on right to work in the UK, please visit: Work in the UK - GOV.UK (www.gov.uk).
• This role requires a DBS disclosure.
  Able to use a laptop (TEAMS/Outlook/Calendars/Microsoft Edge/Excel/Word). Basic Training will be provided.
• Positive & enthusiastic attitude towards learning and supporting colleagues.
• Experience of note taking (typed) at meetings.
• Good communication skills & the ability to build good working relationships with team members and wider colleagues.
• Ability to plan workload for the day and be adaptable when Service needs might change.
• Ability to think on your feet and work with colleagues to resolve problems.
• Remain calm and resilient under pressure.
• Being a team player
  Excellent employee discount scheme - 'ViVup & Devon Discounts' - Accommodation, Food & Drink, Leisure & Transport and more!
• Cycle to Work Scheme
• Excellent ongoing internal learning, development & training opportunities
• Peninsula Pension scheme membership
• 26 days annual leave (plus bank holidays) - rising to 31 days after 5 years' service. (pro rata for Part Time staff)
• Employee Assistance Programme (Wellbeing Hub)