Administrator

SUFFOLK COUNTY COUNCIL; Deutschland; Hybrid; EUR 28.000 - 37.000; Vollzeit

Benefits dieser Stelle

Up to 29 days annual leave

LGPS membership

Travel and wellbeing benefits

Training and career development

Flexible working options

Zusammenfassung

Suffolk County Council is seeking a Business Support Officer to provide admin, telephone and financial support to Social Workers, Practitioners and Managers. You will act as a professional first point of contact, using MS Office and databases to maintain records and support service delivery.

Responsibilities include handling invoices and budgeting, organising meetings, and maintaining confidential records. The role is within the Business Support Team, supporting Family Help Teams and Edge of

Qualifikationen

• Proven experience in an administrative or business support role.
• Strong organisational skills with the ability to manage competing priorities and work accurately under pressure.
• Excellent customer service and communication skills, both written and verbal.
• Confidence using Microsoft Office applications, particularly Outlook, Word and Excel.
• Experience of working with financial processes, budgets, invoices or other finance-related tasks.
• Ability to maintain accurate records and administrative systems.
• Understanding of confidentiality, data protection and handling sensitive information.

Aufgaben

• Provide administrative, telephone and finance support to Social Workers, Practitioners and Managers.
• Act as a professional and customer-focused first point of contact for internal and external customers.
• Use Microsoft Office and specialist databases to maintain records, process information and support service delivery.
• Assist with financial processes, including invoices, payments, ordering and budget monitoring.
• Organise meetings, prepare documentation and support team activities.
• Maintain accurate records and filing systems whilst ensuring confidentiality and data protection requirements.
• Respond to enquiries, resolve routine issues and signpost customers to the appropriate services.
• Work flexibly across the team, providing support and cover where needed.
• Contribute ideas to improve administrative processes and ways of working.
• You'll join our Business Support Team, providing vital support to Family Help Teams and Edge of Care services. The work we do helps practitioners focus on supporting children, young people and families across Suffolk.

Kenntnisse

Administrative experience

Customer service

Organisational skills

MS Office

Budgeting & finance

Record keeping & confidentiality

Tools

Microsoft Office

Excel

Outlook

Word

Jobbeschreibung

Your role and responsibilities You will:

• provide administrative, telephone and finance support to Social Workers, Practitioners and Managers


• act as a professional and customer-focused first point of contact for internal and external customers


• use Microsoft Office and specialist databases to maintain records, process information and support service delivery


• assist with financial processes, including invoices, payments, ordering and budget monitoring


• organise meetings, prepare documentation and support team activities


• maintain accurate records and filing systems whilst ensuring confidentiality and compliance with data protection requirements


• respond to enquiries, resolve routine issues and signpost customers to the appropriate services


• work flexibly across the team, providing support and cover where needed


• contribute ideas to improve administrative processes and ways of working., You'll join our Business Support Team, providing vital support to Family Help Teams and Edge of Care services. The work we do helps practitioners focus on supporting children, young people and families across Suffolk.

We're a friendly and supportive team who take pride in delivering a high-quality service. We value collaboration, flexibility and continuous improvement, encouraging everyone to share ideas and contribute to positive change. No two days are the same, and you'll play an important role in helping our teams work effectively and efficiently. We work in a hybrid way, balancing office and home working, with a minimum of two office-based days per week (pro rata for part-time staff).

Step 3 - Upload a supporting statement answering the following questions below (no more than 400 words per question). You should use the . 1. Describe a time when you provided excellent customer service to a customer, colleague or member of the public. How did you identify their needs and what was the outcome? 2. Describe a time when you worked as part of a team to achieve a shared goal. What was your contribution and how did you support others to achieve a positive outcome? 3. What interests you about this Business Support Officer role and how do your skills, qualities and experience make you a suitable candidate to support children, young people and families in Suffolk?

Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. For guidance on completing your application, please see our . This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid

You will need:

• proven experience in an administrative or business support role, or transferable skills gained through work, volunteering or education


• strong organisational skills with the ability to manage competing priorities and work accurately under pressure


• excellent customer service and communication skills, both written and verbal


• confidence using Microsoft Office applications, particularly Outlook, Word and Excel


• experience of working with financial processes, budgets, invoices or other finance-related tasks


• the ability to maintain accurate records and administrative systems


• an understanding of confidentiality, data protection and the importance of handling sensitive information appropriately


• a flexible and positive approach, with a willingness to support colleagues and adapt to changing service needs


• the ability to work independently, use your initiative and solve routine problems effectively


• a commitment to continuous learning, development and delivering the best outcomes for Suffolk residents.

  As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.

In return, you'll enjoy:

• up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days


• membership of a competitive Local Government Pension Scheme (LGPS)


• travel, lifestyle, health and wellbeing benefits


• performance-related annual pay progression, in addition to an annual cost-of-living pay increase


• training and encouragement to expand your knowledge


• a variety of career development opportunities across our organisation


• diverse and active staff networks


• flexible working options, with the right to request flexible working from your first day