Business / Executive Assistant to the founder (fluent Russian language command), relocation to [...]

Humanoid; Berlin; Vor Ort; EUR 40.000 - 70.000; Vollzeit

Zusammenfassung

An established industry player is seeking a dynamic Business Assistant to provide high-level support to executives. In this role, you will leverage your 7+ years of experience to manage data entry, coordinate meetings, and assist with document processing. Your fluency in Russian and proficiency in tools like Google Workspace and Notion are essential. This full-time position offers a collaborative environment where your organizational skills and proactive attitude will shine. If you thrive in fast-paced settings and are eager to contribute to a successful team, this is the perfect opportunity for you.

Leistungen

Paid time off

23 paid holiday days

Private medical insurance

Pension plan

Qualifikationen

• 7+ years as an executive/business assistant supporting high-profile individuals.
• Fluent in Russian and proficient with online tools like Google Workspace.

Aufgaben

• Manage data entry and contact management efficiently.
• Coordinate Zoom meetings and prepare business correspondence.

Kenntnisse

Data Entry

Contact Management

Zoom Coordination

Word Processing

Data Mining

Excel Management

Analytics Support

Document Translation

Minute Preparation

Data Storage Management

Letter Preparation

Calendar Analytics

Fluent Russian

Google Workspace

Office 365

Jira

Slack

Notion

Tools

Google Workspace

Office 365

Zoom

Jira

Slack

Notion

Jobbeschreibung

Job Title: Business Assistant

As a business assistant, you’ll apply your professional skills in a wide range of tasks, including:

1. Data Entry: Accurately enter, update, and maintain data in various databases and spreadsheets.
2. Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable).
3. Zoom Coordination: Schedule and manage Zoom meetings, send invitations, and ensure all necessary details are provided.
4. Word and Document Processing: Prepare, edit, and format texts, documents, and presentations as needed.
5. Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles).
6. Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting.
7. Analytics Support: Assist in compiling and analyzing data for business reports and presentations.
8. Document Translation: Translate documents as needed.
9. Minute Preparation: Assist in taking and preparing meeting minutes.
10. Data Storage Management: Organize and manage data storage systems to ensure data integrity and availability (Notion).
11. Letter Preparation: Compose and prepare business correspondence and letters.
12. Calendar Analytics: Assist in populating the CEO's calendar and provide analytical support related to calendar management.

About You

You have at least 7 years of experience in a senior administrative support role, supporting executives or business owners, preferably in fast-paced environments supporting CEOs or business leaders. You are a team player with excellent communication skills, a positive outlook, and a genuine desire to help others succeed. You pride yourself on the quality of your work; you are proactive, dynamic, flexible, tech-savvy, results-oriented, and detail-oriented — all with a smile!

Required Skills and Experience

• At least 7 years of direct experience as an executive or business assistant to business owners or high-profile entrepreneurs (e.g., Forbes list).
• Fluent Russian language skills are mandatory.
• Advanced knowledge of online tools such as Google Workspace, Office 365, Zoom, Jira, Slack, and Notion.
• Ability to multitask efficiently and prioritize tasks effectively.
• Highly organized with excellent time management skills.
• Quick learner of new tools and technologies.
• Excellent interpersonal and communication skills.
• Ability to work independently and under tight deadlines.

Compensation & Benefits

• Competitive salary, negotiable with the selected candidate.
• Paid time off, including vacation and sick leave.
• 23 paid holiday days annually, plus up to 8 statutory bank holidays. The office closes between Christmas and New Year, with provisions for working during this period and compensatory leave.
• Pension plan and private medical insurance.
• Work location: Full-time office-based role in Paddington, London (5-minute walk from Paddington station, 5 Merchant Sq, London W2 1AY).

For more information, visit: https://thehumanoid.ai/

Location: Assistant The Fluent, Berlin, Germany