Assistant to the Managing Director (m / f / d)

appellando GmbH; Köln; Vor Ort; EUR 30.000 - 45.000; Teilzeit

Zusammenfassung

Eine innovative Firma in Köln sucht einen Assistenten der Geschäftsführung (m/w/d) in Teilzeit (20-25 Std./Woche). In dieser Rolle unterstützen Sie die täglichen Abläufe, koordinieren Besprechungen und bereiten wichtige Entscheidungsunterlagen vor. Bewerber sollten gut organisiert, detailorientiert und kommunikationsstark sein sowie einen Bachelor-Abschluss besitzen. Wir bieten ein flexibles hybrides Arbeitsmodell und ein engagiertes Team.

Leistungen

Flexibles hybrides Arbeitsmodell

Freies Jobticket für einfache Anreise

Qualifikationen

• Hochgradig organisiert und detailorientiert.
• Bachelor-Abschluss in Sozialwissenschaften oder Betriebswirtschaft.
• Vertraut mit Microsoft 365 und anderen digitalen Zusammenarbeitstools.

Aufgaben

• Sichere Kommunikation zwischen dem Geschäftsführer und internen sowie externen Stakeholdern.
• Verwaltung und Archivierung von Dokumenten, Besprechungsnotizen und Berichten.
• Vorbereitung und Überprüfung von Finanzdokumenten und Rechnungen.

Kenntnisse

Organisatorisches Talent

Detailorientierung

Kommunikationsfähigkeit

Technikaffinität

Sprachen (Englisch, Deutsch)

Ausbildung

Bachelor-Abschluss in Sozialwissenschaften oder Betriebswirtschaft

Tools

Microsoft 365

Teams

Outlook

SharePoint

Dynamics

Jobbeschreibung

Assistant to the Managing Director (m/f/d)

About the Role

Are you an organized and proactive professional looking to make a significant impact? Join our dynamic, international team in Cologne as the Assistant to the Managing Director (m/f/d). This part-time position (20-25 hours/week) is available immediately and offers you the chance to support day-to-day operations, coordinate meetings, and prepare essential decision-making materials. If you thrive in a fast-paced environment, excel in clear communication, and have a passion for online marketing, we want to meet you!

What you will do

You'll ensure smooth communication between the Managing Director and international internal and external stakeholders

You'll manage and archive documents, meeting notes, and reports within a remote environment

You prepare and review financial documents and invoices

You'll be responsible for customer and contact management

In close coordination with the team, you'll help create and distribute our monthly newsletter, ensuring content is well-prepared, timely, and aligned with our communication goals, including our website presence

What we are looking for

You're highly organized, detail-oriented, and feel confident interacting with internal and external stakeholders across cultures.

You have a bachelor's degree in any social science or business, first job applications and re-starters welcome

You're tech-savvy and keen to work with digital collaboration tools like Microsoft 365, especially Teams, Outlook, SharePoint, Dynamics and Copilot, and curious about exploring new ai tools

You enjoy working in a hybrid, international environment You are proficient in English (C1 level) and have good language skills in German; additional languages such as Spanish, Italian, or Arabic are a plus

What you can expect from us

We started 18 months ago to build a new way for workers to share their problems at work, especially in supply chains. Our goal is to help companies make sure they treat people fairly and protect the environment all around the world.

Here's what you can look forward to:

A highly motivated small team

A flexible hybrid work model with modern IT

A centrally located office in Cologne with a free job ticket for easy commuting.

Ready to join us?

Please upload a neutral CV, your first potential starting date and your salary expectation: https://jobs.ehi.org/apply?id=43eae5 (Jobportal of EHI, our parent organization that acts as our HR department.)

References should be provided upon request - we look forward to getting to know you!

appellando GmbH

Spichernstraße 55

50672 Köln (Cologne)

www.appellando.org