Assistant to the Head of Institute (m/f/d)

Animationsinstitut; Ludwigsburg; Vor Ort; EUR 40.000 - 55.000; Vollzeit

Zusammenfassung

Eine Bildungseinrichtung in Baden-Württemberg sucht einen Assistenten (m/w/d) für die Institutsleitung. Der Kandidat muss über mehrjährige Erfahrung in administrativen Rollen verfügen und die Kommunikation zwischen verschiedenen Abteilungen unterstützen. Gute Deutsch- und Englischkenntnisse sind erforderlich. Flexible Arbeitszeiten sowie ein Jobticket werden angeboten. Bewerbungen von Frauen und Menschen mit Migrationshintergrund sind besonders willkommen.

Leistungen

Flexibles Arbeiten

Jobticket

Arbeit in einem kreativen Umfeld

Qualifikationen

• Mehrere Jahre Berufserfahrung in einer administrativen Rolle.
• Verlässliche Arbeitsweise und gute Kommunikationsfähigkeiten.
• Exzellente Deutsch- und Englischkenntnisse.

Aufgaben

• Kommunikation zwischen Institutsleitung und Mitarbeitenden facilitate.
• Allgemeine Sekretariats- und Assistenzaufgaben erledigen.
• Reise- und Terminkoordination für die Institutsleitung.

Kenntnisse

Kommunikationsfähigkeit

Organisationstalent

Diskretion

Proaktive Problemlösung

Tools

MS Office

Digitale Tools

Jobbeschreibung

The Animationsinstitut at Filmakademie Baden-Württemberg trains outstanding talent at the highest level in the fields of animation, visual effects, technical directing, animation/effects producing and interactive media. The institute also has its own research and development department.

From 01.07.2025 or at the earliest possible date, we are looking for a full-time (39.5 h),

Assistant to the Head of Institute (m/f/d)

for a period of two years

Have you already gained experience as an assistant? Are you able to maintain an overview even in stressful situations, and do you take integrity, discretion and respectful interaction for granted? Would you like to use your skills and knowledge at our university in the heart of Ludwigsburg? Then we look forward to getting to know you.

Your tasks:

• Facilitating communication between the Head of Institute, commercial management and teaching, as well as the lecturers and students of the Animationsinstitut
• General secretarial and assistant tasks, correspondence, telephone and reception
  
• Translation DE-EN and EN-DE
  
• Travel and meeting coordination for the Head of the Institute
  
• Coordination, preparation and follow-up of meetings and presentations in German and English
  
• Travel bookings and other organizational activities for the Head of the Institute, staff and students
  
• Support for events and festival participation
  

Your profile:

• Several years of professional experience in an administrative and organizational role
• Reliable working style, confidentiality and discretion as well as good communication and organizational skills
  
• Proactive, problem-solving attitude; offering help and taking on responsibilities
  
• Excellent knowledge of written and spoken German and English, sometimes also in an interpreting capacity
• Very good knowledge of MS Office applications, experienced use of digital tools
  
• Knowledge/experience in the media sector is an advantage
  
• You have a sense of social responsibility and are open and sensitive to sustainability, diversity and equality
  

The task offers:

• Versatile and varied activities at our institute
  

• Working in an exciting and creative environment
  
• Flexible working hours and mobile working by arrangement - primarily in presence
  
• Job ticket and employer subsidy for public transport

In its function as an educational institution, the Filmakademie shapes the image and media landscape of tomorrow. In awareness of this responsibility, the Filmakademie strives for an appropriate gender balance; applications from women are therefore particularly welcome. In addition, the Filmakademie particularly invites people with a history of migration and people with disabilities to apply.

Information on the Filmakademie can be found at www.filmakademie.de and on the Animationsinstitut at www.animationsinstitut.de

We look forward to receiving your informative application.

Please send us your application via the online application portal on our homepage https://animationsinstitut.de/de/ueber-uns/jobs