Assistant / Office Manager (f/m/d) for a Young Investigator Group

Assistant / Office Manager (f/m/d) for a Young Investigator Group

Reference No.: CE 2025/4

The young investigator group Dynamic electrocatalytic Interfaces at HZB works in close cooperation with the Helmholtz Institute Erlangen-Nuremberg for Renewable Energies (HI ERN) and the Friedrich-Alexander-University Erlangen-Nuremberg (FAU). The group is based in Erlangen though essential parts of their activities take place at HZB. In order for the organizational unit to work efficiently at both locations (Erlangen and Berlin), special challenges in terms of coordination and communication have to be mastered. We are looking for dedicated support in all administrative matters. You will support the coordination of activities between the Erlangen (HI ERN, FAU) and Berlin (HZB) locations, take care of general office manager tasks and oversee administrative processes related to our research projects (e.g. requesting and allocating funds, travel expense reports, data collection). For this it is essential to maintain regular contact with the administration at HZB, HI ERN and the FAU university administration. Therefore proficiency in English and German is required. The place of work is Erlangen.

Your Tasks

• Coordination of activities between the OE parts at HZB, HI ERN and FAU, supporting the OE staff in all administrative matters
• Quality management/documentation, organization of meetings, appointment coordination, mail processing
• Assistance in organizing summer and winter schools, administrative support for international guests and guest scientists
• Completion of all OE-supporting business transactions, including communication between HZB, HI ERN and FAU and support for ordering processes (Germany- and EU-wide tenders)
• Independent handling of administrative and organizational processes as well as documentation, document maintenance, and filing

Your Profile

• Completed commercial training or similar, with relevant professional experience
• Ability to work independently in an international environment
• Very good written and verbal communication skills in German and English
• Ability to work in a team, resilience, flexibility
• Very good PC skills (MS Office, Internet, databases) as well as SAP and basic commercial knowledge

Your Benefits

• Opportunity to contribute to the development of innovative materials and technological solutions for a climate-neutral future in cooperation with leading international researchers
• Commitment to diversity and sustainability through an inclusive working environment, promotion of diversity sensitivity and implementation of sustainable and climate-neutral methods
• Further development opportunities and training programmes
• Attractive remuneration through payment according to TVöD Bund
• 30 days holiday/year
• Extensive additional benefits, such as company pension plan (VBL), subsidy for public transport (Deutschlandticket Job) and company sports programmes
• Good work-life balance through counselling services on family and career and flexible working time models: Flexitime, part-time, hybrid working
• And a team that is looking forward to meeting you!

Fixed term contract for 36 months. The position is a part-time position with 50% hours a week. The salary is based on the Collective Agreement for the German Public Service (TVöD-Bund).

How to apply

We ask you to enclose the following documents with your application:

• Motivation letter
• Curriculum vitae with the stages of your career
• Certificates and grades

We look forward to receiving your application via our application management system by 18.05.2025. For reasons of data protection regulations, we are unfortunately unable to consider applications that reach us by any other means (such as email or mail) in the application process.

We very much want our workplace to be diverse, and welcome applications from people with different backgrounds. It is our mission to promote equal opportunities and to improve women’s representation in the workforce. We are therefore very interested in receiving applications from women. Where the qualifications are met, we will give preference to people with disabilities.

For German version, please click on the following link: German Version.

CONTACT

Olga Kasian