Assistant Japanese Expats Service and General Affairs

TME; Düsseldorf; Vor Ort; EUR 30.000 - 50.000; Teilzeit

Zusammenfassung

An established industry player seeks a dynamic Assistant for Japanese Expats Service and General Affairs. This part-time role in Düsseldorf involves managing administrative tasks, supporting Japanese expats, and ensuring smooth office operations. The ideal candidate will possess strong organizational skills, fluency in English, Japanese, and German, and a customer-focused attitude. Join a collaborative environment that values professional growth and offers competitive benefits, all while contributing to a leading specialty insurance group with a global presence.

Qualifikationen

• Bachelor's degree required, preferably in a relevant field.
• Several years of experience in office administration.

Aufgaben

• Manage administrative tasks for Japanese Expats and GA department.
• Coordinate househunting, embassy, and family support services.
• Oversee office premises and manage front desk duties.

Kenntnisse

Office Administration

Fluent in English

Fluent in Japanese

Fluent in German

MS Office Applications

Intercultural Communication

Organizational Skills

Customer Service Orientation

Ausbildung

Bachelor's Degree

Jobbeschreibung

Position: Assistant Japanese Expats Service and General Affairs

Contract: Part-time

Tokio Marine HCC is a leading specialty insurance group with offices in the United States, the United Kingdom, Europe, Ireland, and other locations. With the strength and stability of being part of the Tokio Marine group and over fifty years of growth and profitability, we offer specialized insurance products that many people are unaware of. Our products enable our customers to seize opportunities with confidence.

We invest in our employees' careers by providing a collaborative and rewarding environment to develop the necessary knowledge, skills, and experience for a successful career. Our competitive salaries, attractive benefits, and opportunities for career advancement empower our employees to take on new challenges confidently.

About the role:

With offices worldwide and underwriting over 100 classes of specialty insurance, Tokio Marine HCC (TM HCC) is a leading group in the industry. Our products and capabilities set industry standards, and many of our nearly 3,000 employees are industry experts. Since its founding in 1974, TM HCC has demonstrated consistent growth and profitability.

The Assistant General Affairs supports effective office reception at our Düsseldorf branch in Germany and provides comprehensive Japanese Expat services.

Key Responsibilities:

• Manage all administrative tasks for Japanese Expats and the GA department.
• Collaborate closely with Japanese Expats and the GA Manager.
• Handle househunting, embassy, family support, and school arrangements for children.
• Coordinate with TMNF payroll provider on tax and personnel issues.
• Manage TMNF expense accounting.
• Process TMNF online banking transactions on behalf of head office.
• Prepare TMNF monthly accounting reports.
• Arrange travel, hotel, and restaurant bookings as needed.
• Manage front desk duties, including visitor reception, calls, mails, and parcels.
• Oversee office premises, including cleaning schedules, property management, supplies, and equipment.
• Ensure all utility systems are operational and maintained per schedules.
• Organize company events and catering.
• Report accurately and timely to supervisors, maintaining data integrity.
• Adhere to ethical standards and company policies.
• Perform additional general affairs tasks as assigned by the GA Manager.

Skills and Competencies Required:

• Bachelor's degree in any field.
• Several years of office administration experience.
• Fluent in English, Japanese, and German.
• Proficient in MS Office applications.
• Excellent intercultural and interpersonal skills.
• Discreet, reliable, courteous, and able to maintain confidentiality.
• Strong organizational skills with the ability to prioritize.
• Service-oriented and customer-focused attitude.
• Effective communication skills and team spirit.
• Proactive with the ability to keep stakeholders informed.

We offer a competitive salary and benefits package. As a dynamic organization experiencing rapid growth, we seek energetic and confident professionals to join our team. Tokio Marine HCC is an equal opportunity employer. For more information about our company, please visit our website.

Employment Type: Part-Time

Experience: Several years

Vacancies: 1