Artist\'s Administration & Communication Assistant

Ivana Franke Studio; Berlin; Vor Ort; EUR 30.000 - 40.000; Teilzeit

Zusammenfassung

Ivana Franke Studio is seeking a dedicated Administration & Communication Assistant to support the Berlin-based contemporary artist in various tasks such as handling administrative duties, managing correspondence, and assisting in project logistics. The ideal candidate should have a strong interest in contemporary art and possess excellent organizational skills. This part-time role offers insight into the production of international art projects and requires fluency in German and English.

Qualifikationen

• 2+ years of relevant work experience.
• Strong attention to detail and independent work capability.
• Interest in contemporary art and cross-disciplinary research.

Aufgaben

• Handle administrative tasks, including maintaining calendars and processing invoices.
• Catalogue and annotate digital archives; prepare CVs and project files.
• Assist in project logistics and travel to installations.

Kenntnisse

Written and spoken German

Written and spoken English

Time-management

Organizational skills

Communication

Ausbildung

Vocational training at Qualifikationsebene E6

Tools

MS Office

Adobe Creative Cloud

Jobbeschreibung

Seeking a dedicated Administration & Communication Assistant with at least two years of professional experience to join Ivana Franke's practice. Ivana Franke is a Berlin-based contemporary artist internationally recognized for her immersive light installations and perception-focused research projects. As her Assistant, you will work closely with Ivana and a number of project-specific collaborators.

Tasks

1. Handle administrative tasks: assist in planning, maintain calendars, process invoices, and manage day-to-day correspondence.
2. Catalogue and annotate the digital archive; prepare and update CVs, portfolios, and project files.
3. Liaise with institutions, project partners, and suppliers; monitor deadlines and deliverables; circulate materials.
4. Craft clear texts, format visual material, and ensure consistency across the website, social media updates, proposals, and press materials.
5. Assist in project logistics: plan fabrication and installation of artworks, book shipping and technicians, monitor timelines, and coordinate logistics for exhibitions and productions.
6. Travel to installations to provide on-site assistance.

Requirements

The ideal candidate is reliable, comfortable working both independently and in collaboration, and has a strong interest in contemporary art and cross-disciplinary research.

• Excellent written and spoken German and English.
• Proficiency in MS Office and Adobe Creative Cloud (InDesign, Photoshop, Illustrator).
• Completed vocational training at Qualifikationsebene E6 in marketing, communications, design, curation, or a related field, plus at least 2 years of relevant work experience.
• Strong sense of responsibility; focused, detail-oriented, observant, discreet, with self-managing work organization.
• Strong communication, time-management, and organizational skills.

Additional Details

24 hours a week across four fixed weekdays, agreed in advance.

Quiet studio environment conducive to concentrated research and production, with dynamic collaborations with specialists from a wide range of disciplines.

Hands-on insight into the production of international art projects.

International travel

Please send your application, including a cover letter, CV, and relevant writing or design samples, by 2 June 2025. The start date is as soon as possible.

Applicants of all backgrounds and identities are encouraged to apply.

Key Skills

Experience in Aviation Safety, Design Engineering, Drilling Engineering, Facilities Management, Account Development, Apache Commons (note: these skills seem unrelated and may be an error in the original description).

Employment Type : Full Time

Experience : 2+ years

Vacancy : 1