Adminstrative Assistant (m/f/d) Front Office Garching

Valeo; Garching bei München; On-site; EUR 28,000 - 42,000; Part time

Benefits offered by this job

Compensation package

Career development

Benefits

Flexibility

Modern work environment

Mobility focus

Job summary

Valeo in Garching seeks an Administrative Assistant (m/f/d) to support executives with calendar management, travel, and meetings. The role involves organizing files, PO tracking, and coordinating with HR, Purchasing, and Fleet teams in a bilingual or international setting.

We value a candidate with a Bachelor’s degree and several years in office administration, fluent in English plus a second language, and advanced MS Office skills.

Qualifications

• Bachelor’s degree in Business Administration, Communications, Hospitality, or related field.
• Several years of experience in office administration, reception, office management, or executive support.
• Fluent in English and a second language; able to draft professional correspondence.
• Advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and proficient with digital filing, dashboards, and video conferencing.
• Professional, welcoming presence with strong customer-service mindset.
• Experience handling purchase orders and supplier communications.

Responsibilities

• Support directors and managers with day-to-day administrative tasks, including calendar management, meeting coordination, travel arrangements, visa applications, and presentations.
• Organize and maintain physical and electronic files for easy access.
• Track purchase orders, stationery, and departmental needs; ensure timely replenishment.
• Greet visitors, direct to contacts, take messages, and schedule meetings.
• Monitor KPIs and keep departmental dashboards up to date.
• Provide administrative support to HR, Purchasing, Vehicle Fleet Management, and Reception.
• Collaborate with multiple departments in bilingual or international contexts.
• Plan, coordinate, and manage internal and external events for the department.

Skills

Office administration

Reception/Executive support

MS Office

English plus second language

PO & invoice tracking

Dashboard reporting

Education

Bachelor’s degree in Business Administration/Communications/Hospitality

Tools

Dashboard reporting software

Video conferencing

Digital filing tools

Job description

Valeo is a tech global company, designing breakthrough solutions to reinvent the mobility. We are an automotive supplier partner to automakers and new mobility actors worldwide. Our vision? Invent a greener and more secured mobility, thanks to solutions focusing on intuitive driving and reducing CO2 emissions. We are leader on our businesses, and recognized as one of the largest global innovative companies.

Would you like to shape the future of intelligent mobility together with us? Become part of our VALEO team and revolutionize the experience of autonomous and connected driving

We are looking for YOU as Adminstrative Assistant (m/f/d) for our location in Garching

These challenges await you:

• Support directors and/or managers with day-to-day administrative tasks, including calendar management, meeting coordination, travel arrangements, visa applications, and preparation of presentations.
• Organize and maintain both physical and electronic files, ensuring easy access and up-to-date records.
• Track purchase orders, stationery supplies, and other departmental needs, ensuring timely replenishment.
• Welcome and assist visitors, customers, and suppliers; direct them to the appropriate contacts, take messages, and schedule meetings.
• Monitor key performance indicators and keep departmental dashboards up to date.
• Provide additional administrative support to various functions, including HR, Purchasing, Vehicle Fleet Management, and Reception.
• Work closely with contacts across multiple departments, including in a bilingual or international context where required.
• Plan, coordinate, and manage internal and external events for the department.

You inspire us with that:

• Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field
• Several years of proven experience in office administration, reception, office management, or executive support
• Demonstrate fluent verbal and written proficiency in both English and a second language, with the ability to draft professional correspondence and communicate effectively with diverse stakeholders
• Show advanced skills in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), along with familiarity with digital filing tools, dashboard reporting software, and video conferencing setups
• Display a welcoming, tactful, and professional presence with a strong customer-service mindset
• Have experience handling purchase orders, invoice tracking, and supplier communications

Why Valeo:

At VALEO, we firmly believe that great technologies are born out of passion.

• Compensation package. Performance-related salary components and company pension scheme (allowance).
• Career development. Scope to develop your own ideas as well as professional and personal development opportunities worldwide.
• Benefits. Allowances for sports, health, pension scheme, canteen, JobRad, free employee parking spaces, regular employee events and social support for a family-friendly environment.
• Flexibility. Working models that harmonize your professional and private life.
• Work environment. Flat hierarchies and modern working methods provide you with an innovative working environment.
• The future. We work together on the mobility trends of tomorrow.

Good to know:

• Your contact person: Alessa Knapp, [e-mail]
• We value equal opportunities and welcome applications from people with diverse backgrounds as well as from people with disabilities.

Follow us on LinkedIn and Kununu!

Job:

R&D Executive/Administrative Assistant

Organization:

Customer Office Garching

Schedule:

Part time

Employee Status:

Regular

Job Type:

Permanent contract

Job Posting Date:

2026-10-06

_Join Us !
Being part of our team, you will join:

• one of the largest global innovative companies, with more than 20,000 engineers working in Research & Development
• a multi-cultural environment that values diversity and international collaboration
• more than 100,000 colleagues in 31 countries… which make a lot of opportunity for career growth
• a business highly committed to limiting the environmental impact if its activities and ranked by Corporate Knights as the number one company in the automotive sector in terms of sustainable development

More information on Valeo: https://www.valeo.com_