Administrator, Communications and Marketing

Clean Power Alliance; Deutschland; Vor Ort; EUR 78.025 - 117.037; Vollzeit

Benefits dieser Stelle

Health care

401(k)-like match program

Paid vacation

Sick leave

Transportation allowance

Zusammenfassung

Clean Power Alliance is seeking an Administrator, Communications and Marketing to provide essential administrative support to the team. This includes budget tracking, vendor coordination, and facilitating communication functions.

Ideal candidates will have a bachelor's degree and at least two years of relevant experience. The position offers hybrid or remote work options and values diversity and inclusion in the workplace.

Qualifikationen

• At least 2 years of relevant experience in communications, administration, or project management.
• Administrative experience with large teams preferred.
• Ability to communicate effectively in writing and orally.

Aufgaben

• Provide general administrative support to the team.
• Assist with tracking departmental budgets and vendor coordination.
• Support project management and event logistics.

Kenntnisse

Microsoft Office Suite

Budget tracking

Project management

Data visualization tools

SharePoint

Google Workspace

Vendor coordination

Ausbildung

Bachelor’s degree in marketing, communications, or related field

Tools

Tableau

Power BI

Wrike

Figma

MailChimp

Canva

Jobbeschreibung

Who We Are

Clean Power Alliance (CPA) is Southern California’s locally operated not‑for‑profit default electricity provider for 38 communities within Los Angeles and Ventura counties and the 4th largest electricity provider in the State of California. We provide clean renewable energy at competitive rates to over three million residents and businesses through approximately one million customer accounts.

What You’ll Do

CPA is seeking a detail‑oriented and motivated Administrator, Communications and Marketing to support the Communications and Marketing team. The Administrator, Communications and Marketing will provide a range of administrative support functions, including but not limited to budget tracking, coordinating with vendors, and supporting day‑to‑day team operations. This role also helps facilitate routine communications with CPA’s external vendors and ensures that department records, tools, and processes are maintained accurately and efficiently.

Who You’ll Work With

The Administrator, Communications and Marketing reports to the Senior Director, Communications and Marketing. This role works closely with members of the Communications and Marketing team, as well as cross‑functional partners including but not limited to Government Affairs, Finance and Accounting, Customer Care, and Customer Programs. This role will also work closely with select external vendors supporting Communications and Marketing initiatives.

Commitment to Diversity

At CPA, we value diversity and are committed to creating an inclusive environment for all employees. We represent a diverse customer base and intend to hire employees that reflect our communities. Clean Power Alliance provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Culture

CPA fosters a culture of open communication, responsibility, intellectual curiosity, and exceptional judgment. As a small team that has quickly built the largest Community Choice Aggregation program in the country, high levels of trust, collaboration, and mission alignment are key factors in success. We value fact‑based creativity in our work, accountability with our stakeholders, and promote ethical engagement and diversity with our brand.

Requirements

• Proficient with Microsoft Office Suite, especially in Outlook, Teams, SharePoint, Word, PowerPoint and Excel.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to fully own tasks and processes with minimal oversight.
• Ability to handle multiple priorities to meet deadlines and elevate key issues.
• Experience with data visualization tools and software (i.e., Tableau, Power BI) preferred.
• Experience with programs like SharePoint, Wrike, Figma, Google Workspace, SurveyMonkey, MailChimp, and Canva preferred.

Duties and Responsibilities

• Administrative Support: Provide general administrative support to the Communications and Marketing department, including assisting with day‑to‑day tasks and responding to routine communications within internal teams and external stakeholders. Schedule meetings, maintain calendars, and update internal systems and tools (e.g., SharePoint, Wrike) to keep information current and organized. Create, format, and edit materials as needed, including basic internal documents, presentations, forms, meeting materials, letters, and other tasks as needed. Assist with maintaining departmental procedures and records by updating documents, organizing files, and distributing materials to the team to support consistency and compliance. Assist with as needed requests from other departments related to Communications and Marketing support.
• Budget and Records Support: Assist with tracking departmental budgets by updating spreadsheets, processing purchase requests, and supporting invoice tracking for external vendors. Maintain records related to promotional inventory, billing, and work orders in accordance with established procedures. Maintain departmental trackers, logs, and administrative tools for projects, contracts, invoices, schedules, and deliverables. Responsible for monthly credit card reconciliations.
• Vendor Coordination and Contracts: Provide administrative support working directly with vendors, including coordinating print orders, obtaining requests for vendor quotes, submission of translation requests, assisting with vendor onboarding, and assisting with review processes for accuracy and completeness. Track contract timelines and maintain documentation. Coordinate with vendors to support printing and distribution of materials, ensuring timelines are adhered to and instructions provided by the team are followed. Assist with preparing basic contracts and requests for proposal information by creating, enhancing, or utilizing templates and supporting internal coordination for contract updates or renewals.
• Project Coordination: Provide administrative support for projects by organizing files, preparing basic correspondence, and assisting with document preparation. Help track timelines and support the coordination of stakeholder and customer communications schedules under direction from team members. Review project scopes to ensure they are clear and consistent and highlight any inconsistencies.
• Event Support: Assist with logistics for virtual and on‑site meetings and events, including scheduling, preparing materials, coordinating vendor needs, budget tracking, and supporting on‑site or virtual event execution as directed.
• Perform other duties as assigned.

Successful Candidates Must Demonstrate the Following Abilities

• Demonstrate good judgment and integrity.
• High attention to detail with strong organizational skills.
• Communicate effectively, orally, and in writing; and the ability to translate complex technical information into non‑technical language.
• Have a strong work ethic and be comfortable taking initiative/working in a fast‑paced environment.
• Work well on diverse teams and be highly collaborative.
• Must be able to work at a desk and on a computer for prolonged periods.

Qualifications

• Candidates must have a bachelor’s degree in marketing, communications, or related field.
• Must have at least 2 years of relevant experience in communications, administration, or project management.
• Administrative experience with large teams/department spearheaded preferred.

Work Location

This position is eligible for either Hybrid or Remote options. The Hybrid option requires attendance in our Downtown Los Angeles office on a full‑time basis 2‑3 days per week on days determined by CPA, with work location on the remaining days either in office or remote. This includes a transportation allowance. The Remote option requires you to be available to attend full‑time in‑office days and/or field events within Los Angeles and Ventura Counties in accordance with the needs of the company that may start as early as 8:30am at least 2 days per week. The Remote & Hybrid options require full‑time in‑person attendance at organization or team‑wide events 3 times per year for 3‑5 days per event. All staff are required to work during CPA’s office hours Monday‑Friday 8:30am‑5:30pm PST.

Benefits

This position is a non‑exempt position and the salary range for this position is $90,743.24–$136,114.86, with exact compensation to be determined by Clean Power Alliance, dependent on experience. Benefits include health care, a 401(k)-like match program, paid vacation, and sick leave. This is not a civil service position; however, all CPA employees are required to submit a Statement of Economic Interests form, also known as the Form 700.