Administrative Support Specialist (Secret Cleared)- Remote with Travel

Embedded Shishya; Deutschland; Hybrid; EUR 38.000 - 48.000; Vollzeit

Zusammenfassung

Embedded Shishya is seeking a detail-oriented Administrative Support Specialist who can blend traditional office tasks with light design work using Adobe Creative Suite. The role requires strong organization, proactive communication, and the ability to manage calendars, travel, and documents with accuracy.

This position supports marketing and proposals by creating visuals and presentations, maintaining digital files, and coordinating meetings and events.

Qualifikationen

• Experience supporting administrative tasks and document formatting.
• Working knowledge of Adobe Creative Suite or similar design tools.
• Active Secret clearance or higher required.
• Excellent communication and organizational skills.

Aufgaben

• Provide day-to-day administrative support including calendar management and travel coordination.
• Prepare, format, and edit reports, presentations, and documents.
• Utilize Adobe Creative Suite to create and enhance marketing materials and presentations.
• Maintain and organize digital files, records, and documentation systems.
• Assist with the creation of visual content for proposals, reports, newsletters, and social media as needed.
• Support data entry, tracking, and reporting using Microsoft Office applications.
• Coordinate logistics for meetings, events, and team activities.
• Serve as a point of contact for internal and external stakeholders, ensuring professional communication.
• Review documents for accuracy, consistency, and branding standards.
• Perform general office duties such as ordering supplies and supporting team projects.

Kenntnisse

Detail-oriented

Organized

Proactive

Tools

Adobe Creative Suite

InDesign

Illustrator

Photoshop

Microsoft Office

Jobbeschreibung

Job Summary:

We are seeking a detail-oriented and versatile Administrative Support Specialist with working knowledge of Adobe Creative Suite or similar design tools. This role combines traditional administrative responsibilities with creative support, assisting in the development of visually engaging documents, presentations, and communications. The ideal candidate is organized, proactive, and comfortable balancing administrative tasks with light design work. Active Secret clearance or higher required.

This position features a combination of remote work and national travel.

#LAT

Responsibilities:

• Provide day-to-day administrative support including calendar management, scheduling meetings, and coordinating travel arrangements
• Prepare, format, and edit reports, presentations, correspondence, and other business documents
• Utilize Adobe Creative Suite (e.g., InDesign, Illustrator, Photoshop) or similar tools to create and enhance marketing materials, internal communications, and presentations
• Maintain and organize digital files, records, and documentation systems
• Assist with the creation of visual content for proposals, reports, newsletters, and social media as needed
• Support data entry, tracking, and reporting using Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Coordinate logistics for meetings, events, and team activities
• Serve as a point of contact for internal and external stakeholders, ensuring professional communication
• Review documents for accuracy, consistency, and branding standards
• Perform general office duties such as ordering supplies, managing correspondence, and supporting team projects