Administrative Officer HIPOLE Jena with a Focus on Human Resources (HR) and Marketing

Helmholtz-Zentrum Berlin für Materialien und Energie GmbH (HZB); Berlin; Vor Ort; EUR 45.000 - 60.000; Vollzeit

Zusammenfassung

The Helmholtz-Zentrum Berlin is seeking an Administrative Officer with a focus on Human Resources and Marketing. This role supports administrative tasks and personnel management, working closely with scientists to promote sustainable energy solutions. Candidates should have a relevant degree, experience in HR, and fluency in German and English, contributing to a diverse and dynamic working environment.

Leistungen

Flexible working hours

30 days of paid leave

Health and professional development programs

Occupational pension scheme

Support for family-work balance

Qualifikationen

• Fluency in German and English (C1 level).
• Prior experience in HR or administrative roles.
• Strong self-management capabilities.

Aufgaben

• Support administrative management and plan HR tasks.
• Prepare HR documentation and oversee employee lifecycle.
• Manage public relations and act as liaison between HR and marketing.

Kenntnisse

Strategic Thinking

Analytical Skills

Organizational Skills

Communication Skills

Presentation Skills

Ausbildung

Degree in Business Administration or Law

Tools

MS Office

SAP

Jobbeschreibung

Administrative Officer HIPOLE Jena with a Focus on Human Resources (HR) and Marketing

Reference no.: HI 2025/5

• Are you looking for a meaningful career in an international research institute focused on sustainable energy solutions for the future?
• Do you enjoy acting as a liaison between science and administration, providing guidance on administrative processes?
• Are you a passionate HR professional with several years of experience, seeking a role with high societal relevance?
• Are you highly organized, creative, and social media-savvy?

Administrative Officer HIPOLE Jena with a Focus on Human Resources (HR) and Marketing

Reference no.: HI 2025/5

• Are you looking for a meaningful career in an international research institute focused on sustainable energy solutions for the future?
• Do you enjoy acting as a liaison between science and administration, providing guidance on administrative processes?
• Are you a passionate HR professional with several years of experience, seeking a role with high societal relevance?
• Are you highly organized, creative, and social media-savvy?

Then you are the right fit for us! The newly established Helmholtz Institute for Polymers in Energy Applications Jena (HIPOLE Jena) is part of the Helmholtz-Zentrum Berlin in cooperation with Friedrich Schiller University Jena.
As a personal Administrative Officerto the Administrative Management, you will support the planning and implementation of administrative tasks, prepare articles and publications, and draft personnel documents in both English and German. You will oversee processes related to human resources and public relations, working closely with our scientists. Additionally, you will take on conceptual and coordinating tasks in the administrative sector of HIPOLE Jena.
We offer a versatile role in a family-friendly work environment, and we look forward to welcoming you!

Your Tasks

• Support the administrative management and leadership team in planning and executing administrative tasks.
• Prepare HR documents and presentations, oversee the entire employee lifecycle, and serve as the primary contact person. This includes handling all personnel actions such as contract and documentation management, recruitment, hiring, onboarding/offboarding (including international employees).
• Evaluate job descriptions based on the TVöD Federal Pay Scale and create process descriptions.
• Act as a key strategic partner for leadership, advising on individual personnel matters.
• Manage public relations, marketing, and communications initiatives.
• Act as the interface between the HR and marketing teams at HZB.

Your Qualifications

• A degree (Diploma/Bachelor/Master/Magister or equivalent), preferably in business administration or law.
• Basic knowledge of labor law, collective bargaining regulations, data protection, administrative policies, and project management.
• Prior experience as an administrative professional, ideally in HR or legal fields.
• Strong strategic thinking, analytical skills, and organizational abilities, particularly self-management.
• Excellent communication and presentation skills.
• Advanced PC skills (MS Office, internet, databases), SAP experience is a plus.
• Fluency in both German and English (minimum C1 level) in speaking and writing.
• A friendly and professional demeanor, creativity, and strong service orientation.
• Passion for working with international colleagues in a diverse and dynamic environment.
• High level of independence and responsibility.

Your Benefits at HZB

• An international and diversity-conscious work environment within one of the 18 Helmholtz Centers, based in Jena.
• Work in the administrative sector of Jena’s research landscape.
• The opportunity to collaborate with scientists worldwide in developing renewable energy, energy storage, and cutting-edge technologies for a sustainable future.
• A secure and crisis-proof position.
• Work-life balance with flexible working hours through flextime.
• 39 hours per week, part-time options available upon request.
• 30 days of paid leave.
• Extensive support for balancing family and work life.
• Health and professional development programs.
• Financial support for the Germany Ticket Job.
• Occupational pension scheme (VBL).

The employment contract is unlimited.The salary is based on the Collective Agreement for the German Public Service (TVöD-Bund).

How to apply

We look forward to receiving your application via our application management system by 07.07.2024. For reasons of data protection regulations, we are unfortunately unable toconsider applications that reach us by other means (such as email or mail) in the application process.

We very much want our workplace to be diverse, and welcome applications from people withdifferent backgrounds. It is our mission to promote equal opportunities and to improve women’s representation in the workforce.We are therefore very interested in receiving applications from women.Where the qualifications are met, we will give preference to people with disabilities.

For German version, please click on the following link: German Version.

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» Job opportunities at HZB

At the newly founded Helmholtz Institute for Polymers in Energy Applications Jena (HIPOLE) in Jena HZB and Friedrich Schiller University Jena (FSU Jena)/Center for Energy and Environmental Chemistry Jena (CEEC Jena)join forces in the field of energy storage and conversion.Join us and help us achieve our goal!Find out more on our website or the website of the HZB .

Climate change poses serious challenges to the whole world.At Helmholtz-Zentrum Berlin (HZB), we are researching materials for a climate-neutral future.1,400 employees from all over the world work together to achieve this goal at the site in Berlin.

CONTACT

Sandy Clark