Administrative Assistant / Office Management (m/f/d) HIPOLE Jena

Helmholtz-Zentrum Berlin für Materialien und Energie GmbH (HZB); Jena; On-site; EUR 30,000 - 36,000; Full time

Job summary

HIPOLE Jena is seeking an Administrative Assistant / Office Management staff member at our Jena location to support the administrative team. You will help with documentation and internal administration while ensuring smooth operations across the institute.

You will act as a liaison between researchers and the administration, coordinating tasks in both German and English and contributing to a climate-friendly research environment.

Responsibilities

• Independent handling of administrative tasks, documentation, and internal administration
• Administrative and organizational coordination between departments and researchers

Skills

Bilingual (German/English)

Job description

Reference no.: HI 2026/15

Achieving climate-neutrality within the next 20 years necessitates an innovation boost for the development of highly efficient, scalable, low-cost, and sustainably produced energy technologies. Polymer materials play a central role in this process. Energy storage and conversion materials, particularly sustainable batteries, play a central role in this context.
HIPOLE Jena integrates and expands world-class expertise in polymer chemistry, materials science, high-throughput experiments, and artificial intelligence with complementary expertise in inorganic/hybrid materials, scalable devices, and advanced characterization. We are currently seeking a secretarial staff member to support our administrative team at our Jena location. You’ll have the opportunity to actively shape a young, international institute with your ideas and expertise. As a liaison between research and administration, you’ll collaborate with researchers from around the world and use your organizational skills to ensure that our administrative processes run smoothly and that, together, we contribute to a climate-friendly future.

Administrative Assistant / Office Management (m/f/d) HIPOLE Jena

Reference no.: HI 2026/15

Achieving climate-neutrality within the next 20 years necessitates an innovation boost for the development of highly efficient, scalable, low-cost, and sustainably produced energy technologies. Polymer materials play a central role in this process. Energy storage and conversion materials, particularly sustainable batteries, play a central role in this context.
HIPOLE Jena integrates and expands world-class expertise in polymer chemistry, materials science, high-throughput experiments, and artificial intelligence with complementary expertise in inorganic/hybrid materials, scalable devices, and advanced characterization. We are currently seeking a secretarial staff member to support our administrative team at our Jena location. You’ll have the opportunity to actively shape a young, international institute with your ideas and expertise. As a liaison between research and administration, you’ll collaborate with researchers from around the world and use your organizational skills to ensure that our administrative processes run smoothly and that, together, we contribute to a climate-friendly future.

For more information about our work, please visit: Homepage - HIPOLE Jena .

Your Tasks

All tasks must be performed fluently in both German and English:

• Independent handling of administrative tasks, documentation, and internal administration
• Administrative and organizational