Administrative Assistant (m/f/d) - Secondary School Office (20h)

Leipzig International School; Leipzig; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

Une école internationale à Leipzig recherche un(e) Assistant(e) Administratif(ve) pour gérer le bureau secondaire. Vous serez chargé(e) de soutenir le personnel enseignant, de gérer les communications et d'assurer le bon déroulement des opérations quotidiennes. Ce poste à temps partiel offre un environnement de travail agréable avec de nombreuses possibilités de développement professionnel et 30 jours de congés annuels, plus d'autres avantages.

Leistungen

Congés annuels de 30 jours

Développement professionnel continu

Équipement informatique fourni

Assurance santé supplémentaire

Qualifikationen

• Qualification comme assistant administratif, secrétaire bilingue ou qualification connexe.
• Fluency in English and German; additional languages are a plus.

Aufgaben

• Gestion des opérations quotidiennes du bureau scolaire.
• Assistance à l'organisation d'événements scolaires et gestion des communications.
• Participation active aux réunions hebdomadaires et coordination des mesures organisationnelles.

Kenntnisse

Service à la clientèle

Compétences interpersonnelles

Compétences en communication

Gestion du temps

Ausbildung

Qualification en gestion administrative ou équivalent

Tools

MS Office

Jobbeschreibung

General

Job Start:01 August2025
Location:Könneritzstraße 47, 04229 Leipzig, Germany
Contract:part-time (20h/week), initially fixed-term for 2 years followed by the option of a subsequent employment contract with an infinite duration

The Administrative Assistant is responsible for organisational and administrative tasks in the school office of the Secondary School. Responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The Administrative Assistant ensures that the school day runs in an orderly and organised manner.

Your tasks and responsibilities

• Handling the school office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence
• Assisting staff members, parents, and guests; addressing all their inquiries
• Assist in the organisation of school events (e. g. information and parent evenings, school enrolment, graduation, charity) and make all relevant bookings
• Update of school information management system, planners, curriculum documentation, etc.
• Provide office support for the organisation of field trips, PD trips, sports tournaments and visiting speakers
• Active participation in the weekly section meetings and involvement in the coordination of all organisational and developmental measures of the section.
• Liaising with the school nurse regarding health issues
• Maintaining Engage Parent Portal
• Ordering, maintenance and storage of office supplies
• Taking daily attendance of staff and setting up statistical analysis.
• Planning and administration of the school’s internship programme, planning and preparation of examinations (school), etc.
• Organising cover and duty schedules and make arrangements for internal cover
• Supporting the pedagogical staff and the head of department in the preparation and final review of school reports

Your profile

• Qualification as an Administrative Assistant, Office Management, bilingual secretary or a related qualification
• Excellent customer service skills
• Friendly and positive, with excellent interpersonal and intercultural skills
• Solution-orientation and excellent communication skills
• Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment
• Excellent time-management skills, able to set and communicate about priorities
• A high level of proficiency with MS Office, especially Excel
• Computer/Internet literate
• Fluency in written and spoken English as well as German; additional languages are advantageous
• Skilled at general organizing and administrative processes
• Highly flexible during the work day, and able to work in a dynamic environment
• Able to remain calm and discreet in a busy environment
• Experience of working in an internationally-minded and diverse school community is preferred

What we offer

• Wonderful students
• A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together
• A challenging and diverse job
• Short decision-making processes
• Ongoing internal and external professional development
• 30 days of annual leave plus paid leave on December 24th and 31st
• Company laptop and opportunities for internal and external professional development
• Company benefits such as a company pension scheme, additional health insurance with a €1200 annual health budget, relocation allowance, JobRad leasing, financial support for language courses etc.