Administrative Assistant

LGBT Great; München; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Zusammenfassung

PIMCO in Munich seeks an organized Assistant to support Investment Professionals with high-level administrative tasks, diary management, and travel arrangements across multiple time zones. You will handle calls, screening, and customer-facing duties while ensuring information is accurate in the CRM and Concur systems.

Fluent German and English, strong communication, and the ability to work under pressure in a fast-paced global environment are essential.

Qualifikationen

• Fluency in German and English is essential.
• Experience of working in a fast paced, global environment.
• Knowledge of the financial services sector preferable.
• Excellent time-keeping and flexibility.
• Strong attention to detail and high level of accuracy.
• Strong written and verbal communication skills.
• Ability to prioritise tasks and workload.
• Ability to work effectively with senior executives.
• Strong project and time management skills.
• Positive, proactive approach and professional demeanor.

Aufgaben

• Proactively planning schedules and itineraries across time zones.
• Extensive diary management, answering calls and responding to requests.
• Coordinate travel bookings: flights, trains, visas and hotels; obtain approvals.
• Expense processing using Concur.
• Research and assist with special projects for Investment Professionals.
• Maintain the CRM database and keep information consistent.
• Meet and greet clients and visitors; screen and redirect calls as needed.
• Prepare meetings: briefing managers and ensuring rooms and Zoom/Meetings are ready.

Kenntnisse

German language

English language

Time management

Communication skills

Project management

Discretion & professionalism

Microsoft Outlook

Microsoft Word

Microsoft Excel

Concur

CRM knowledge

Tools

Concur

CRM

Outlook

Excel

Word

Jobbeschreibung

Position Description

The Assistant will provide high-level support to a team of Investment Professionals throughout PIMCO Munich with their duties to include but not limited to:

• Proactively planning schedules and itineraries to take into account multiple time zones and conflicting calendars
• Extensive diary management, answering telephone calls and responding to ad hoc requests.
• Coordination of extensive travel bookings: flights, trains, visas and hotel accommodation. Ensuring that the traveller has all relevant information required and receive the necessary approvals
• Expense processing using Concur
• Research and other special projects as assigned by Investment Professionals
• Maintenance of the CRM database, maintaining contacts in a consistent format – proactively organizing and maintaining a good information retrieval system
• Point of contact: meet and greet clients and visitors as well as screening and redirecting telephone calls, responding on the IP’ behalf as required
• Meeting preparation: ensure the managers are fully briefed for all meetings with the relevant correspondence/paperwork. Open Zoom calls/meetings and ensure meeting rooms are prepared ahead of schedule
• Ad hoc projects to meet with the demands of the business

Requirements

This position requires a highly organized and flexible individual to work in a fast-paced environment managing a consistent high volume of work. Please submit CVs in English.

• Fluency in German and English is essential for this role
• Experience of working in a fast paced, global environment
• Knowledge of the financial services sector with a clear understanding of the industry preferable
• Time-keeping and flexibility
• Excellent attention to detail
• Strong communication skills, both verbal and written
• Ability to prioritize tasks and workload
• Ability to work effectively with senior executives
• Strong project and time management skills
• Positive, proactive approach with the ability to work in a professional manner
• Possess the ability to think outside the box, being one step ahead whilst working collaboratively
• Act as back-up to other assistants in times of absences
• Work discretely, professionally and calmly
• Advanced-level skills in Microsoft Outlook, Word and Excel
• Knowledge of Concur and CRM preferable

Equal Employment Opportunity and Affirative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.