Administrative Assistant

Future Electronics; Dortmund; Vor Ort; EUR 35.000 - 45.000; Vollzeit

Zusammenfassung

A global supply chain solutions provider in Dortmund seeks an experienced Administration Assistant. Responsibilities include managing schedules, preparing reports, and coordinating communications. Applicants should have at least 3 years in administrative support, demonstrate initiative, and possess exceptional communication skills. The role offers a competitive salary and benefits.

Qualifikationen

• At least 3 years of proven success in an administrative support role assisting senior directors.
• Demonstrates initiative capable of independently managing tasks and resolving challenges.
• Maintains the highest standards of confidentiality and professionalism.

Aufgaben

• Manage schedules and coordinate communications.
• Prepare presentations and collate reports.
• Coordinate travel arrangements and oversee projects.

Kenntnisse

Exceptional communication

Organizational abilities

Relationship-building

Initiative

Proficiency in Microsoft Office 365

Jobbeschreibung

Looking for a challenging new role and career development

Administration Assistant

If the answer is yes;

Then Future Electronics wants to hear from you! We are currently looking to employ an experienced Administration Assistant to join us at our Dortmund Office.

We know our employees are what make us great, that's why we constantly develop and motivate our talent with world-class organizational development in order to learn and achieve our goals together. Successful applicants will gain a highly competitive salary and a range of benefits.

What the role involves:

The role requires a high quality, comprehensive administration and organisational support to the assigned Line Manager as required. This will include but not limited to the managing of schedules, co-ordinating communications, presentations and portfolios alongside general queries whilst ensuring the smooth execution of day-to-day tasks.

The individual will be required to have the ability to work with a level of initiative and flexibility in order to ensure meetings / events with internal / external stakeholders are seamlessly executed. The need to be a clear communicator and effective organiser, able to multi-task differing projects will be a necessity.

Accountabilities:

• Ensures all aspects of the calendar management and scheduling are accomplished whilst undertaking day-to-day activities and resolving urgent queries and potential conflicts.
• Co-ordinates travel arrangements, inclusive of itineraries and logistics
• Prepares and collates necessary reports and produces presentations for internal and external use.
• Ensures the accuracy of information within any databases overseeing data collection and review on a monthly and quarterly basis.
• Assists in the preparation of management meetings, events and supplier trainings managing the support logistics such as venue selection, catering, and validation of attendees.
• Coordinate and oversee projects as given to ensure deadlines are met, tracking any action items to ensure completion.
• Consults with internal and external stakeholders to facilitate communication and information flow.
• Interfaces with various departments both at the EMEA and world-wide headquarters as required on behalf of line manager.
• Implement systems and processes to streamline operational flow and improve time management and efficiency.
• Handles information within own domain or made aware of with discretion, upholding confidentiality.
• Additional project or duties as Management may require at times.

Do you have:

• At least 3 years of proven success in an administrative support role assisting senior directors.
• Demonstrates initiative capable of independently managing tasks and resolving challenges.
• Exceptional communication, organizational, and relationship-building abilities.
• Maintains the highest standards of confidentiality and professionalism.
• Advanced proficiency in Microsoft Office 365 programs.

To Apply send your CV to [e-mail]

About Us:

Headquartered in Montreal and operating in 150 locations in 40 countries around the world, Future Electronics has earned an impressive reputation for providing outstanding service and developing efficient, comprehensive global supply chain solutions.

The company’s success is largely built upon its commitment to maintain close business partnerships with suppliers and customers, coupled with the strength of its commercial and technical competencies through all stages of the design-production cycle.

Offering the industry’s highest level of overall service, including customer-specific programs and processes, and worldwide e-commerce support, the company’s mission is always to Delight the Customer.

On September 14th, 2023, it was announced that Future Electronics would be joining forces with WT Microelectronics to deliver long-term, sustainable value to all relevant stakeholders including customers, suppliers, employees, and shareholders through the combination of two highly complementary organizations. The two organizations will continue to operate independently pending regulatory approvals.

We are committed to Equality, Diversity and Inclusion. We recruit the ‘best person for the job’ regardless of age, race, colour, gender, gender identity, sexual

orientation, religion, or disability - creating an inclusive working environment and culture for all our employees