Support Services Intern

Giga; Bogotá ciudad; Presencial; COP 13.392.000 - 20.088.000; Jornada completa

Descripción de la vacante

UNOPS Bogota invites motivated candidates to join as a Support Services Intern, gaining hands-on experience across procurement, asset and logistics management, and general administration under supervision in an international development context.

The 12‑month internship emphasizes HR support, travel arrangements, visa handling, and compliant documentation, all while reinforcing UNOPS policies and DEI commitments in a dynamic multi‑partner environment.

Formación

• Enrolled in a university programme (Bachelor/Masters/PhD) or recent graduate (≤3 years).
• Desirable areas: Business, Administration, Asset & Logistics, Procurement, International Relations.
• No prior experience required.
• Spanish – Native; English – Fluent.

Responsabilidades

• Assist in coordination of administrative procurement activities and draft solicitation documents.
• Support asset tagging, stocktaking, and inventory verifications; reconcile asset data.
• Assist in recruitment processes, onboarding, and HR administration; support visa and travel logistics.
• Provide general administrative support for events, meetings, and document management.

Conocimientos

Administrative Assistance

Asset Management

Finance

Human Resources Management

Procurement

Educación

University student (Bachelor/Master/PhD)

Herramientas

Google Suite

Descripción del empleo

General Information

• Position Title: Support Services Intern
• Job Category: Support Services
• Duty Station(s): Bogota
• Seniority Level: Entry Level
• ICS Level: Internship
• Contract Type: Internship
• Contract Level: Internship
• Posting Start Date: 25-Sep-2026
• Posting End Date: 09-Oct-2026
• Duration: 12 months

Job Highlight

This is an excellent opportunity for an aspiring professional to gain hands‑on experience in administrative support within an international development context. The role offers exposure to diverse operational processes, including procurement, human resources, and financial administration, contributing directly to the effective delivery of UNOPS projects in Bogota.

About the Region

The UNOPS Global Portfolios Office (GPO) brings together diverse expertise to help partners deliver impact worldwide. With hubs in New York, Geneva, and Vienna, and expert teams operating globally, GPO leads multi-regional initiatives that advance sustainable development, climate action, and peacebuilding - including in some of the world’s most challenging environments. By leveraging our collective expertise and global networks, GPO supports UNOPS’ strategic priorities and the Sustainable Development Goals across more than 130 countries. We work closely with major global partners - including governments, international financial institutions, and UN agencies - to deliver a wide range of services, such as project management, fund management, hosting services, and HR support.

About the Country/Multi-Country Office

The New York Portfolios Office (NYPO) manages UNOPS' New York-based portfolios, delivering project and programme management, procurement, HR, and financial services to global partners, from the UN Secretariat to Member States. NYPO strategically positions UNOPS with these partners, fostering collaboration to achieve growth and leveraging expertise in global portfolio design and implementation. We support the broader SDGs and 2030 Agenda, primarily assisting the UN Secretariat and other New York-based UN entities with a global reach. NYPO encompasses the Peace and Security Cluster (PSC), focusing on explosive threat management, and the Sustainable Development Cluster (SDC), providing diverse operational support to the UN system in New York.

About the Project Office

N/A

About the Group

N/A

Job Specific Context

In Colombia, UNOPS implements the UNMAS programme to support the National Government in matters related to Humanitarian Mine Action (HMA) and compliance with the State's obligations under the Ottawa Convention. UNMAS Colombia's mission is to provide technical assistance to the Colombian State to enable communities to live free from the threat of explosive devices and to enable HMA to contribute to the country's peace and development processes.

This position is embedded within a programme aimed at strengthening Colombia’s HMA sector through an integrated approach that includes: (i) the strengthening of the national policy and regulatory framework; (ii) the enhancement of operational capacity, including emergency response; and (iii) the reinforcement of resilience to explosive ordnance (EO) at the local level.

PSC operates within UNOPS’ broader commitments to diversity, equity and inclusion (DEI), gender equality and social inclusion (GESI), and the prevention of sexual exploitation, abuse and harassment (PSEAH), as set out in the UNOPS DEI Strategy and Accountability Plan 2026-2029. Within the mine action context, these commitments are operationalised through the PSC GEDSI Strategy 2026-2029 which set expectations for inclusive recruitment, workforce representation, and the integration of GESI and PSEAH into programme delivery and implementing partner oversight. All PSC roles, including this position, are expected to contribute actively to these commitments.

Role Purpose

The Intern provides operational, administrative, and logistical support to the Support Services Unit. Under the direct supervision of the Support Services Associate, the intern will assist in the day‑to‑day delivery of support functions including general administration, procurement, asset management, logistics, and human resources, support in ensuring compliance with UNOPS rules, regulations, and operational policies.

Functions / Key Results Expected

1. Procurement Support

• Assist in the coordination of administrative procurement activities for the UNOPS office.
• Assist in drafting solicitation documents, receiving and opening bids, and preparing preliminary evaluation summaries/reports.
• Assist with vendor profile creation and transaction processing in the oneUNOPS system.
• Maintain and update the procurement plan and procurement tracking sheets in a timely manner.

2. Asset and Logistics Management Support

• Assist the team in organizing, maintaining, and updating asset inventory records and databases.
• Support asset tagging exercises, regular stocktaking, and physical inventory verifications.
• Assist in cross‑checking and reconciling asset data across tracking tools (WASP / oneUNOPS).
• Coordinate transportation arrangements and logistics requests with project teams.

3. Administrative and Logistical Support

• Assist in making administrative arrangements for events, workshops, and meetings.
• Support travel management administration, including flight bookings.
• Support the administration of visa requests, protocol documentation, and liaison logs.
• Assist in receiving, recording, organizing, and routing official correspondence.
• Assist in the administrative handling and recording of petty cash in accordance with UNOPS financial policies.
• Maintain organized physical filing systems and digital archives (Support Services Drive) to ensure smooth payment processing and audit readiness.

4. Human Resources Support

• Provide administrative support to recruitment processes (drafting job postings, organising candidate files, and scheduling interviews).
• Assist in drafting interview minutes/panel reports.
• Support the organisation of onboarding activities and induction materials for new personnel.

5. General Support

• Support the integration and implementation of organisational policies, including the Gender Parity Strategy and Prevention of Sexual Exploitation and Abuse (PSEA) principles.

Skills

• Administrative Assistance
• Asset Management
• Finance
• Human Resources Management
• Procurement

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organisational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximises our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem‑solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education Requirements

Required:

• Applicants must be enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship

Desired:

• Area of study should preferably be in areas of Business, Administration, Asset and Logistics, Procurement, Data Analytics, Management, International Relations or other related areas.

Experience Requirements

Required:

• No prior experience required

Desired:

• Experience in administrative support, support services, procurement, asset and logistics, or human resources in an international organization setting.
• Experience in use of Google Suite (in particular Slides, Docs, Sheets) is an advantage.
• Experience in Data Analysis is highly desirable, in particular the use of data studio and Google Sheets.

Language Requirements

• Spanish – Native – Required
• English – Fluent – Required

Additional Information

• UNOPS does not accept unsolicited resumes.
• UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.
• Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement. Applications received after the closing date will not be considered.
• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the selection process, which may include various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of a wide range of nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. We strive to sustain and strengthen this diversity, fostering an inclusive working environment where all personnel are treated with respect and have equal access to opportunities.
• UNOPS evaluates all applications based on the skills, qualifications and experience outlined in the vacancy announcement. We are committed to a fair and transparent selection process and welcome diverse perspectives, including those of women, indigenous and racialized communities, individuals of diverse gender identities and sexual orientations, and persons with disabilities.
• We are committed to enabling all candidates to perform at their best during the assessment process. If you are shortlisted and require support or reasonable accommodation to complete any assessment, please inform our human resources team upon receiving your invitation.
• UNOPS has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other forms of abusive conduct, including discrimination, abuse of authority, and harassment. To uphold these standards, background checks are conducted for all final candidates to help ensure that individuals with a history of such conduct are not hired. By applying for a position with UNOPS, candidates acknowledge and consent to these verification processes.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few mandatory courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• For more details about the contract types, please click here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.