Senior Fund Administrator

Aztec Group; Colombia; On-site; COP 120,000,000 - 180,000,000; Full time

Benefits offered by this job

Discretionary bonus scheme

Flexible, hybrid working

Ability to work abroad for up to 3週 s

Generous holiday allowance

Pension scheme

Private medical insurance

Life assurance

Worldwide travel insurance

Health and wellbeing programmes

On-site parking

Job summary

Aztec Group is seeking a detail‑oriented fund administrator to support day‑to‑day administration of complex fund structures. You will report to the Client Relationship Manager and work within a collaborative team to ensure timely, accurate processing of fund operations.

The role emphasizes strong knowledge of PE funds, professional qualifications in progress (ICSA or equivalent), and robust interpersonal skills to liaise with clients and intermediaries. Hybrid working arrangements are available.

Qualifications

• Experience in, or good knowledge of, PE Funds industry is preferred.
• Candidate studying towards ICSA Diploma or equivalent.
• Strong financial services knowledge and computer literacy.
• Excellent interpersonal skills to build relationships with clients and colleagues.

Responsibilities

• Administer a range of funds and fund structures under supervision.
• Coordinate company secretarial matters and meetings attendance/minutes.
• Process and coordinate fund operations and investor changes.
• Maintain accurate investor records and process changes/transfers.
• Prepare and manage payment instructions for fund expenses.

Skills

Fund administration knowledge

Client relationship development

Interpersonal skills

Computer literacy

Education

ICSA Diploma or equivalent

Tools

Microsoft Office

Job description

At Aztec, we’re committed to building and nurturing a diverse and inclusive workforce where everyone feels valued, respected, and able to grow. We know that different backgrounds, perspectives, and experiences strengthen our business and we welcome applications from all individuals.

About the role:

Reports to Client Relationship Manager. With continued growth across the Aztec Group, we're always on the lookout for bright individuals to join our journey and help support current and future business needs. We are confident that we can provide you with a challenging career which offers exceptional learning and development opportunities combined with progression. The purpose of this position is to carry out routine day-to-day administration of fund structures under the direction of a Client Relationship Manager.

Key responsibilities:

• Administer a complex range of funds, management companies and associated fund structures and liaise with clients and intermediaries as necessary
• Co-ordinate all company secretarial matters, including attendance and preparation of minutes for board meetings and shareholder meetings
• Process and co-ordinate routine and complex fund operations
• Ensure accurate investor records are maintained and process all investor changes / transfers thereon
• Prepare manual and electronic payment instructions to settle fund expenses and to ensure the maintenance of the electronic payments library
• Ensure staff are trained on electronic banking systems and co-ordinate the opening of new bank accounts
• Ensure regulatory and statutory fillings are made in timely manner
• Manage the accounts distribution and filing process
• Act as a mentor to junior staff under the supervision of senior staff

Skills, knowledge, expertise:

• Experience in, or good knowledge of, the PE Funds industry ideally within a Channel Island setting
• The candidate will be expected to be studying towards a relevant professional qualification (preferably ICSA Diploma level or equivalent)
• Sound technical financial services knowledge (to be supported through the Aztec Academy)
• Computer literacy skills are essential
• Very good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts

Benefits:

We understand that everyone has different needs, and that’s why our employee package includes a variety of benefits. In addition to a competitive salary, here are some examples of the benefits that we may offer:

• Discretionary bonus scheme
• Flexible, hybrid working
• Ability to work abroad for up to 3 weeks per annum
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Health and wellbeing programmes
• On-site parking (location dependent)

With an ambitious vision for further growth, we’re always on the lookout for bright individuals to join our journey. Progress your career with a company that will support you every step of the way.

Our culture is what makes us a standout place to work. Our people are at the heart of our business: putting clients first; delivering service excellence; working as one team; building lasting connections and embodying our values and purpose.

Join us and discover what makes us the bright alternative.