Remote Senior Exec Assistant | Global Travel & AI Tools

Pearl; Bogotá; Remote; COP 221,498,000 - 348,068,000; Full time

Benefits offered by this job

Competitive salary

Remote work

Mentorship

Flexible PTO

Learning & development

Job summary

Pearl Talent is seeking a Senior Executive Assistant to support a senior investment professional in a fast-paced, globally connected environment. You will manage inboxes, calendars, travel, and meeting briefs, enabling leadership to focus on strategic priorities.

You will build and optimize internal systems for task tracking and knowledge management, leveraging AI tools to streamline workflows and improve processes. This is a fully remote, international role with cross-border collaboration.

Qualifications

• Must have 7–10+ years in executive assistance or senior-level support.
• Experience supporting senior executives in fast-paced environments.
• Hands-on management of multiple executive inboxes and calendars, incl. briefs.
• Experience coordinating travel (flights, accommodations, itineraries).
• Experience using AI tools to summarize information and streamline workflows.
• Experience with digital tools for task tracking, docs, and knowledge management.

Responsibilities

• Manage multiple inboxes, prioritize urgent requests, and maintain important updates.
• Coordinate complex calendars, schedule meetings, and resolve conflicts proactively.
• Prepare meeting briefs, correspondence, and supporting materials ahead of calls.
• Block prep time on the calendar before key meetings and draft responses.
• Implement and manage internal systems for task tracking and knowledge management.
• Use AI tools to summarize information and organize documents.

Skills

Executive support

Calendar management

Inbox management

Travel coordination

Process improvement

English proficiency

Tools

Notion

Microsoft 365

CRM tools

Project management tools

Job description

Pearl Talent is seeking a Senior Executive Assistant to support a senior investment professional in a fast-paced, globally connected environment. You will manage inboxes, calendars, travel, and meeting briefs, enabling leadership to focus on strategic priorities.

You will build and optimize internal systems for task tracking and knowledge management, leveraging AI tools to streamline workflows and improve processes. This is a fully remote, international role with cross-border collaboration.