Remote Purchasing & Order Processing Specialist

The Hello Team; Colombia; Remote; COP 127,311,000 - 206,881,000; Full time

Job summary

The Hello Team is seeking a highly organized Remote Purchasing and Order Processing Coordinator to oversee PO preparation, quotation verification, and vendor order reviews, ensuring accuracy of materials, dimensions, quantities, and pricing against approved documents. This role requires strong Excel skills, fluent English, and the ability to work independently during US Eastern Time business hours.

As a full-time remote position, you will track orders, follow up on production and delivery dates,

Qualifications

• Fluent spoken and written English.
• Experience in purchasing, order processing, or admin support.
• Strong Excel and Microsoft Office skills.
• Basic construction knowledge, especially doors and millwork, is a plus.
• Ability to learn new systems quickly.
• Ability to work independently with minimal supervision during EST business hours.
• Reliable home workstation and internet.
• Eligible for a background check.

Responsibilities

• Review approved quotations before processing orders.
• Prepare purchase orders and ensure they match approved quotations.
• Review vendor sales orders against quotations and purchase orders.
• Verify materials, dimensions, quantities, specifications, finishes, and pricing.
• Identify discrepancies and coordinate corrections with vendors.
• Follow up on order status, production progress, and delivery dates.
• Communicate delivery updates and delays to relevant teams.
• Maintain accurate purchasing records and report order changes or issues.
• Perform other duties related to the position as assigned.

Skills

English proficiency

Attention to detail

Organizational skills

Independent / self-motivated

Problem solving

Multitasking

Quick learner

Communication skills

Vendor coordination

Administrative support

Tools

Excel

Microsoft Office

Outlook

Document management

Job description

The Hello Team is seeking a highly organized Remote Purchasing and Order Processing Coordinator to oversee PO preparation, quotation verification, and vendor order reviews, ensuring accuracy of materials, dimensions, quantities, and pricing against approved documents. This role requires strong Excel skills, fluent English, and the ability to work independently during US Eastern Time business hours.

As a full-time remote position, you will track orders, follow up on production and delivery dates,