Remote Executive Assistant to VP | Project-Based Role

Pharmbills LLC; Colombia; Remote; COP 65,081,000 - 115,700,000; Part time

Benefits offered by this job

Fully remote role

Project-based with potential part-time

International team support

Job summary

Pharmbills LLC is seeking an Executive Assistant to provide day-to-day support to a VP for a project-based period. The role is fully remote and offers responsibilities from calendar management to preparing materials and meeting notes in a fast-paced environment.

The ideal candidate has 3+ years of EA or similar experience, strong MS 365 skills, and excellent communication. English at B2+ level is required and the role supports coordination with an international team.

Qualifications

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role.
• Strong Microsoft 365 skills (Outlook, Teams, Word, Excel, PowerPoint).
• Experience supporting senior leaders or executive teams.
• English proficiency at B2+ level.
• Excellent written and verbal communication, organization, and time management.

Responsibilities

• Manage the Vice President's calendar and daily priorities.
• Track commitments, deadlines, delegated items, and open issues.
• Prepare documents, spreadsheets, agendas, and meeting materials.
• Attend meetings, take notes, and track action items.
• Follow up on outstanding responses and deliverables.
• Prepare concise emails, meeting summaries, and follow-ups.
• Support process documentation and internal procedures.
• Use Microsoft 365 tools to improve organization and efficiency.

Skills

Calendar management

Microsoft 365

Communication skills

English B2+

Tools

Microsoft 365

CRM systems

Job description

Pharmbills LLC is seeking an Executive Assistant to provide day-to-day support to a VP for a project-based period. The role is fully remote and offers responsibilities from calendar management to preparing materials and meeting notes in a fast-paced environment.

The ideal candidate has 3+ years of EA or similar experience, strong MS 365 skills, and excellent communication. English at B2+ level is required and the role supports coordination with an international team.