Remote Bilingual Executive Assistant & Real Estate Operations Coordinator

BruntWork; Colombia; Remote; COP 190,967,000 - 286,451,000; Full time

Benefits offered by this job

Health Insurance

Job summary

BruntWork is seeking a highly organized Bilingual Executive Assistant & Real Estate Operations Coordinator to serve as the principal’s right hand. This role supports daily priorities, coordinates projects, follows up with stakeholders, and ensures tasks, documents, and deadlines are tracked and executed across US-based vendors and municipal partners.

The ideal candidate communicates fluently in English and Spanish, manages calendars and email with discretion, and improves processes through SOPs.

Qualifications

• Excellent English communication; professional interaction with US-based vendors and officials.
• Strong organizational skills; manage multiple projects, priorities, deadlines, and documents.
• Proactive problem solving; anticipate needs and implement solutions independently.
• Strong follow-through; chase outstanding documents, responses, and approvals.

Responsibilities

• Executive Support and Inbox Management: manage inbox, identify urgent messages, draft responses, and maintain calendar with meetings and site visits.
• Stakeholder and Project Coordination: follow up with contractors, lenders, attorneys, architects, inspectors, and other stakeholders to obtain information and decisions.
• Municipal and Permit Coordination: interact with municipal offices, track permit applications, and keep project documentation up to date.
• Bookkeeping and Administrative Support: assist with QuickBooks data entry and organize financial records for CPA.
• Process Documentation and Operational Improvement: document workflows, develop SOPs, and identify process improvements.

Skills

Bilingual English/Spanish

Executive support

Project coordination

Stakeholder communication

Calendar management

Tools

Gmail/Google Workspace

Google Calendar

QuickBooks

CRM systems

Dropbox/Drive

Slack

Job description

BruntWork is seeking a highly organized Bilingual Executive Assistant & Real Estate Operations Coordinator to serve as the principal’s right hand. This role supports daily priorities, coordinates projects, follows up with stakeholders, and ensures tasks, documents, and deadlines are tracked and executed across US-based vendors and municipal partners.

The ideal candidate communicates fluently in English and Spanish, manages calendars and email with discretion, and improves processes through SOPs.