Records Paralegal — HIPAA‑Aware, Office Role

Cloudstaff; Bogotá ciudad; Presencial; COP 24.000.000 - 42.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health Insurance (EPS)

Pension Coverage

Family Compensation Fund (CCF)

Occupational Risk Insurance (ARL)

Premium Health Insurance

Life Insurance (from day 16)

Flexible work setup: Hybrid/On-site/0r

Dream Points Program

Growth opportunities

Descripción de la vacante

Cloudstaff is seeking a Records Paralegal in Colombia to support attorneys by retrieving, organizing, and managing records for active cases. This in-office role emphasizes confidentiality, PHI protection, and strict adherence to HIPAA rules while collaborating with a busy legal team.

The ideal candidate will have a high school diploma or GED, a paralegal certificate or associate degree, and at least 2 years of experience in records management within legal or healthcare settings.

Formación

• High school diploma or GED required and a paralegal certificate or associate degree preferred.
• Minimum 2 years of experience handling records in a law firm, medical office, insurance company, or healthcare setting.

Responsabilidades

• Finalize subpoenas and prepare records for state and federal court.
• Calendar deadlines to assist the legal team with record requests.
• Coordinate with process servers for service and retrieve provider information.
• Track requests in the case management system and follow up to obtain records.
• Process invoices and ensure prompt payment for released records.
• Review incoming records for completeness and file them per firm naming conventions.
• Obtain certificates from records custodians and save in the system.
• Maintain logs of request dates, receipts, and record status.
• Organize digital and physical records for easy retrieval.
• Keep case dashboards up-to-date with real-time status.
• Quality check scanned documents for clarity and indexing.
• Retrieve specific records for attorneys as needed.
• Draft correspondence to providers requesting records.
• Protect PHI and follow HIPAA and confidentiality rules.
• Perform other records-related administrative tasks as assigned.

Conocimientos

Organizational skills

Attention to detail

Microsoft Office

Adobe Acrobat

Research skills

Educación

High school diploma or GED

Paralegal certificate / associate degree

Herramientas

Microsoft Office

Adobe Acrobat

Case management systems

Descripción del empleo

Cloudstaff is seeking a Records Paralegal in Colombia to support attorneys by retrieving, organizing, and managing records for active cases. This in-office role emphasizes confidentiality, PHI protection, and strict adherence to HIPAA rules while collaborating with a busy legal team.

The ideal candidate will have a high school diploma or GED, a paralegal certificate or associate degree, and at least 2 years of experience in records management within legal or healthcare settings.