Document Controller – Procore, Flexible Hours, Global Projects

Pond & Company; Bogotá; On-site; COP 42,000,000 - 66,000,000; Full time

Job summary

Pond & Company seeks a Document Controller for its Energy team in Bogotá, Colombia. The role supports US-based engineering and construction projects by managing documentation, maintaining records, and ensuring proper organization, review, and distribution throughout the project lifecycle.

The ideal candidate has 2–4 years of document control or administrative experience, hands-on Procore usage, and English proficiency at C1 level or higher to coordinate with US-based teams.

Qualifications

• Associate's or bachelor's degree in Business Administration, Information Management, or related field preferred.
• 2–4 years of document control, project administration, or related administrative support experience.
• Hands-on experience using Procore is required.
• Experience maintaining document control systems, logs, registers, and revision histories.
• Understanding of document management practices, version control, workflows, and record retention.
• Strong proficiency in Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and coordinate with multidisciplinary teams.

Responsibilities

• Maintain project document control systems, logs, registers, and tracking records to ensure accurate and up-to-date documentation.
• Manage receipt, review, organization, distribution, retrieval, and archiving of project documents.
• Utilize Procore to manage project documentation, track revisions, and support document workflows.
• Ensure documents are properly named, formatted, categorized, and tagged with metadata.
• Monitor revisions and version control to ensure teams use the most current information.
• Perform quality checks on incoming/outgoing documents for completeness and compliance.
• Coordinate with project managers, engineers, designers, clients, and stakeholders to distribute and retrieve documents.
• Track submissions, reviews, approvals, and outstanding items to support schedules.
• Maintain organized electronic records accessible to authorized team members.
• Support audits by maintaining traceable project records.
• Assist teams with formatting, filing, and client-specific documentation standards.
• Identify and resolve document control discrepancies and version issues.
• Follow procedures for confidentiality and retention; support multiple projects in deadline-driven environments.

Skills

Document control

Procore

MS Word

MS Excel

MS Outlook

Organizational skills

Communication skills

Education

Associate's degree

Bachelor's degree

Tools

SharePoint

Newforma

Aconex

Job description

Pond & Company seeks a Document Controller for its Energy team in Bogotá, Colombia. The role supports US-based engineering and construction projects by managing documentation, maintaining records, and ensuring proper organization, review, and distribution throughout the project lifecycle.

The ideal candidate has 2–4 years of document control or administrative experience, hands-on Procore usage, and English proficiency at C1 level or higher to coordinate with US-based teams.