Proactive Office & Admin Support Specialist

Core Code io; Perímetro Urbano Barranquilla; Presencial; COP 13.392.000 - 25.668.000; Jornada completa

Descripción de la vacante

Core Code io is seeking an organized Office Assistant to provide essential administrative support and help ensure daily office operations run smoothly. The role involves managing documents, schedules, communications, data, and routine tasks while supporting team members and maintaining an organized work environment.

The ideal candidate will be detail-oriented, professional, and capable of handling multiple priorities with minimal supervision.

Formación

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Google Workspace or Microsoft Office.

Responsabilidades

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Support invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.

Conocimientos

Communication skills

Organizational skills

Attention to detail

Time management

Office software proficiency

Data entry

Independent initiative

Email/calendar management

English (optional)

Educación

High school diploma

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

Core Code io is seeking an organized Office Assistant to provide essential administrative support and help ensure daily office operations run smoothly. The role involves managing documents, schedules, communications, data, and routine tasks while supporting team members and maintaining an organized work environment.

The ideal candidate will be detail-oriented, professional, and capable of handling multiple priorities with minimal supervision.