PMO Coordinator

Lumitrio; Bogotá; On-site; COP 66,960,000 - 100,440,000; Full time

Job summary

Lumitrio is seeking a proactive PMO Coordinator / Program Management Assistant in Colombia to support program and portfolio management activities within client environments. The ideal candidate has 3–5 years of experience in project management support or PMO coordination and will help improve task tracking, reporting, and governance.

The role emphasizes clear documentation, timely communication, and structured processes to bring visibility and accountability to daily operations while keeping

Qualifications

• 3–5 years of experience in project management support, PMO coordination, project administration, or a similar role.
• Strong organizational, follow-up, and task management skills.
• Excellent written and verbal communication skills.
• Experience maintaining project trackers, action logs, meeting minutes, and status reports.
• Ability to work effectively with managers, directors, and cross-functional teams.
• Strong attention to detail and the ability to manage competing priorities and urgent requests.
• Proficiency in Microsoft Excel, PowerPoint, Outlook, and project tracking tools.
• A proactive approach to identifying gaps, clarifying responsibilities, and following through on commitments.

Responsibilities

• Track and follow up on tasks, action items, deadlines, and deliverables to support timely completion.
• Maintain accurate task lists, project trackers, status reports, and action logs.
• Document meeting notes, key decisions, and assignments from meetings and verbal discussions, and communicate them to relevant stakeholders.
• Coordinate communication among managers, directors, and cross-functional teams to maintain alignment on priorities and responsibilities.
• Follow up on urgent requests, delayed activities, and informal assignments to clarify ownership, timelines, and next steps.
• Support basic PMO governance practices, including standardized reporting, communication protocols, and task management processes.
• Prepare regular status updates covering progress, pending actions, risks, delays, and items requiring management attention.
• Help clarify priorities and responsibilities when requests change or are communicated informally.
• Identify communication gaps and recommend practical improvements to coordination, reporting, and follow-up processes.

Skills

Strong organizational skills

Attention to detail

Communication skills

Project tracking experience

Microsoft Excel

PowerPoint

Outlook

Tools

Microsoft Excel

PowerPoint

Outlook

Project tracking tools

Job description

Lumitrio is a Colombia-based company helping organizations across the Americas drive growth through technology, data, and specialized talent. We work as an extension of our clients’ teams, delivering services in data analytics, business intelligence, project management and PMO, ERP/SAP support, IT consulting, and process improvement.

Our nearshore model enables real-time collaboration, cultural alignment, and cost efficiency, supported by bilingual professionals who integrate quickly into client environments. We build long-term partnerships centered on trust, collaboration, and measurable business results.

About the Role

Lumitrio is seeking a proactive and organized PMO Coordinator / Program Management Assistant to support program and portfolio management activities within a client environment.

The ideal candidate will bring 3–5 years of experience in project management support, PMO coordination, project administration, or a similar role.

You will improve task tracking, communication, reporting, and coordination among client managers, directors, and cross-functional teams. You will also help establish practical PMO governance processes, ensuring that priorities, action items, deadlines, and urgent requests are clearly documented and communicated.

Success in this role means bringing structure, visibility, and accountability to daily operations while keeping processes simple and efficient.

Key Responsibilities

• Track and follow up on tasks, action items, deadlines, and deliverables to support timely completion.
• Maintain accurate task lists, project trackers, status reports, and action logs.
• Document meeting notes, key decisions, and assignments from meetings and verbal discussions, and communicate them to relevant stakeholders.
• Coordinate communication among managers, directors, and cross-functional teams to maintain alignment on priorities and responsibilities.
• Follow up on urgent requests, delayed activities, and informal assignments to clarify ownership, timelines, and next steps.
• Support basic PMO governance practices, including standardized reporting, communication protocols, and task management processes.
• Prepare regular status updates covering progress, pending actions, risks, delays, and items requiring management attention.
• Help clarify priorities and responsibilities when requests change or are communicated informally.
• Identify communication gaps and recommend practical improvements to coordination, reporting, and follow-up processes.

Required Qualifications

• 3–5 years of experience in project management support, PMO coordination, project administration, or a similar role.
• Strong organizational, follow-up, and task management skills.
• Excellent written and verbal communication skills.
• Experience maintaining project trackers, action logs, meeting minutes, and status reports.
• Ability to work effectively with managers, directors, and cross-functional teams.
• Strong attention to detail and the ability to manage competing priorities and urgent requests.
• Proficiency in Microsoft Excel, PowerPoint, Outlook, and project tracking tools.
• A proactive approach to identifying gaps, clarifying responsibilities, and following through on commitments.

Preferred Qualifications

• Experience supporting a Program Management Office or Portfolio Management Office.
• Familiarity with project governance, status reporting, and stakeholder communication processes.
• Experience working in a fast-paced environment with frequently changing priorities.

What Success Looks Like

• Clear visibility into tasks, priorities, deadlines, and ownership.
• Consistent documentation and communication of action items and decisions.
• Better alignment among managers, directors, and project teams.
• Reliable reporting and timely follow-up on outstanding activities.
• More efficient execution through practical governance and accountability.