Operations & Administrative Coordinator – Bogotá

Conservation International; Colombia; Presencial; COP 32.000.000 - 52.000.000; Jornada completa

Descripción de la vacante

Conservation International in Bogotá, Colombia, invites applications for an Administrative Coordinator role focusing on coordinating administrative, logistical, security, and safety processes to ensure efficient operations across CI's Colombia program.

The role requires 2–4 years in administration with budget and team supervision, plus strong MS Office skills. On-site position with occasional travel and extended hours, to support donors and staff.

Formación

• 2–4 years general experience, with at least 4 years in administrative management, logistics, or related roles.
• Experience supervising teams, managing administrative budgets, and optimizing resources; knowledge of data protection policies.
• Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook): Advanced use of Excel to perform analyses, consolidate reports, and monitor budgets.
• Inventory and fixed asset management: Familiarity with asset coding and traceability systems, ensuring they’re proper administration and control.

Responsabilidades

• Coordinate administrative processes, ensuring that all resources and services function properly and meet the organization’s standards.
• Comply with administrative policies and procedures that optimize CI’s operations.
• Coordinate the courier, reception, and general services departments.
• Ensure the availability of supplies and compliance with cleaning standards at the facilities.
• Maintain and coordinate the delivery of CICL’s legal documents to donors.
• Responsible for coordinating the ticket process for CICL staff.
• Monitor the use of the Skedda platform by all staff.
• Manage tickets reported to the Administrative department as needed.
• Responsible for the maintenance and overall smooth operation of the office, including overseeing the facilities, equipment, furniture, and services necessary to ensure an adequate, safe, and functional work environment. Also responsible for coordinating repairs, preventive maintenance, and promptly addressing any issues related to the facilities.
• Responsible for opening and closing the office while ensuring compliance with security protocols.

Conocimientos

Team supervision

Budget management

Data protection knowledge

Resource optimization

Administrative coordination

Educación

Professional degree in administration or related field

Herramientas

Excel

Word

PowerPoint

Outlook

Descripción del empleo

Conservation International in Bogotá, Colombia, invites applications for an Administrative Coordinator role focusing on coordinating administrative, logistical, security, and safety processes to ensure efficient operations across CI's Colombia program.

The role requires 2–4 years in administration with budget and team supervision, plus strong MS Office skills. On-site position with occasional travel and extended hours, to support donors and staff.