Office Manager & Executive Assistant — Hybrid Bogotá

HarbourVest Partners, LLC; Bogotá; Hybrid; COP 40,000,000 - 80,000,000; Full time

Job summary

HarbourVest Partners, LLC in Bogotá is seeking an Office Manager & Executive Assistant to support the Head of the Bogotá office, manage day-to-day operations, and ensure a professional workspace.

You will coordinate calendar, travel, meetings, vendor relations, budgeting, events, onboarding, and culture initiatives, while delivering outstanding workplace experiences for employees and visitors in a hybrid environment.

Qualifications

• 5+ years in office management or executive support.
• Experience supporting senior executives.
• Excellent organizational and project coordination skills.
• Strong communication across levels and vendors.
• Proficiency with Microsoft Office suite.

Responsibilities

• Provide day-to-day executive support for Head of Bogotá office, including calendar management, travel arrangements, expense reporting, and other executive support activities.
• Anticipate needs and proactively handle priorities, logistics, and scheduling.
• Prepare materials, presentations, reports, and meeting logistics as needed.
• Support confidential projects and business matters with discretion and professionalism.
• Be a primary point of contact for workplace operations and workplace-related matters.
• Help ensure operations at our Bogotá location run smoothly, efficiently, and professionally every day.
• Run front desk activities and visitor experience, ensuring a welcoming and professional environment.
• Coordinate conference rooms, catering, employee meetings, leadership visits, and office events.
• Be responsible for office supplies, equipment, workspace organization, building access, and general office logistics.
• Partner with employees and internal teams to address workplace-related needs and requests.
• Support onboarding activities for new employees, engagement activities, office events, and culture-building initiatives.
• Develop and continuously improve office processes, and administrative procedures.

Skills

Executive support

Office administration

Vendor management

Budgeting

Event coordination

Education

B.A. or B.S. degree

Tools

Microsoft Office

Job description

HarbourVest Partners, LLC in Bogotá is seeking an Office Manager & Executive Assistant to support the Head of the Bogotá office, manage day-to-day operations, and ensure a professional workspace.

You will coordinate calendar, travel, meetings, vendor relations, budgeting, events, onboarding, and culture initiatives, while delivering outstanding workplace experiences for employees and visitors in a hybrid environment.