Executive Office Manager & Operations Lead

HarbourVest Partners (Singapore); Bogotá; Hybrid; COP 131,074,000 - 196,612,000; Full time

Job summary

HarbourVest Partners (Singapore) is seeking an Office Manager & Executive Assistant to support the Head of the Bogotá office. This role combines executive support, office operations, workplace experience, and vendor management to ensure a professional and welcoming environment for employees and visitors.

You will manage calendars, travel, meetings, and expenses while coordinating office logistics, onboarding, events, and culture initiatives in a hybrid setting with remote work days.

Qualifications

• Exceptional organization and multi-tasking across priorities.
• Ownership of solutions and proactive anticipation of needs.
• Ability to support senior executives while managing office operations.
• Thrive in a dynamic, growing environment with evolving priorities.
• Discretion handling confidential information with professionalism.

Responsibilities

• Provide day-to-day executive support for the Head of Bogotá office, including calendar management, travel arrangements, expense reporting, and meeting coordination.
• Coordinate office operations and workplace experience to ensure a smooth, professional daily environment.
• Manage vendor relationships and procurement, ensuring competitive pricing and compliance.

Skills

Highly organized

Ownership mindset

Proactive problem-solving

Strong communication

Relationship management

Job description

HarbourVest Partners (Singapore) is seeking an Office Manager & Executive Assistant to support the Head of the Bogotá office. This role combines executive support, office operations, workplace experience, and vendor management to ensure a professional and welcoming environment for employees and visitors.

You will manage calendars, travel, meetings, and expenses while coordinating office logistics, onboarding, events, and culture initiatives in a hybrid setting with remote work days.