Kronos Assistant

PriceSmart, Inc.; Bogotá ciudad; On-site; COP 22,320,000 - 35,712,000; Full time

Job summary

PriceSmart, Inc. is seeking a proactive Kronos / UKG Assistant – Time & Attendance in Bogotá to support payroll and HR teams with accurate timekeeping, schedules, and attendance records.

You will manage Kronos inputs, monitor clock-ins/outs, and assist with monthly closings and reporting, collaborating with managers, payroll, and finance to ensure data integrity.

Qualifications

• University studies in Human Resources, Business Administration, Industrial Engineering, or related fields.
• Previous experience in HR, Payroll, Time & Attendance, employee administration, or related HR operations.
• Experience with Kronos, UKG, or another time and attendance management system.
• Strong numerical and analytical skills with attention to detail.
• Ability to prepare reports, indicators, and data analyses.
• Good command of Microsoft Office, particularly Excel.
• Strong organizational skills and the ability to manage multiple requests and deadlines.
• Excellent communication and customer service skills.
• Ability to work collaboratively with employees, managers, Payroll, Human Resources, and Finance teams.
• Proactive, service-oriented, and able to follow up on issues until resolution.

Responsibilities

• Administer and monitor Kronos timekeeping records.
• Maintain employee schedules and reflect changes in the system.
• Track clock-ins/outs, meal breaks, overtime and other timekeeping records.
• Review and follow up on missing or incorrect time entries.
• Support managers with questions related to timekeeping and attendance.
• Process and update absences, vacations, leave, and other changes in Kronos.
• Provide timely payroll information and assist with payroll processing.
• Contribute to monthly closing and reporting using Kronos data.

Skills

Strong numerical and analytical skills

Excellent communication and customer服务

Report preparation and data analysis

Time and attendance operations

Education

Bachelor's degree in Human Resources, Business Administration, Industrial Engineering or related field

Tools

Kronos/UKG

Excel

Job description

Hello, potential PriceSmart candidate. We're on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

We are seeking a proactive, organized, and detail-oriented Kronos / UKG Assistant – Time & Attendance to support our Payroll and Human Resources teams in the administration and control of employee time and attendance records at the national level. This position will play a key role in ensuring accurate employee timekeeping, schedules, attendance records, and payroll-related inputs through the Kronos platform.

You will work closely with managers, supervisors, employees, Human Resources, Payroll, and Finance teams, providing support with timekeeping processes, employee records, attendance-related questions, and monthly closing activities.

What's unique about this job (What you'll do)

• Support the administration and monitoring of employee time and attendance records through the Kronos platform.
• Enter and maintain employee work schedules and ensure information is accurately reflected in the system.
• Monitor employee clock-ins, clock-outs, meal breaks, overtime, and other timekeeping records.
• Review and follow up on missing or incorrect employee time entries.
• Support managers and supervisors with questions related to employee schedules, timekeeping, and attendance.

Payroll & Employee Changes

• Enter and maintain employee changes and time-related information that directly impacts the Kronos system.
• Process and update employee absences, vacations, medical leave, maternity and paternity leave, paid and unpaid permits, suspensions, family days, voting leave, and other applicable employee-related changes.
• Report timely and accurately on overtime, leave, vacation, absenteeism, and other time-related information.
• Consolidate and report employee tardiness and attendance information.
• Support the Payroll team by providing accurate and timely information required for payroll processing.

Manager & Employee Support

• Provide guidance and support to managers and supervisors regarding timekeeping processes and applicable working-hour flexibility.
• Respond to questions from corporate managers who have employees based in Colombia.
• Support employees and managers with questions regarding Kronos access, timekeeping, and attendance records.
• Coordinate requests for Kronos web access for managers and employees.
• Provide timely follow-up and resolution to timekeeping-related inquiries.

Monthly Closing & Reporting

• Support the monthly closing process by reviewing employee timekeeping records and ensuring that clock-ins, clock-outs, meal breaks, overtime, and other relevant information are properly recorded.
• Prepare and consolidate monthly reports based on Kronos information.
• Provide clubs with monthly productivity information using Kronos data.
• Prepare information for the Finance team to support the monthly reconciliation of paid medical leave and related expenses.
• Develop and maintain reports and indicators related to attendance, timekeeping, absenteeism, overtime, and productivity.
• Identify discrepancies and follow up with the appropriate managers or teams to ensure accurate information.

HR Administrative Support

• Maintain updated employee attendance, medical leave, disciplinary action, and other relevant Human Resources records.
• Support the Human Resources team with reports and information as required.
• Assist with online training activities and the logistics of employee training sessions.
• Support reception activities when required.
• Assist with maintaining employee communication and information boards.
• Perform other Human Resources administrative activities as assigned.

Bring your passion and expertise (Who you are)

• University studies in Human Resources, Business Administration, Industrial Engineering, or related fields. A completed degree is preferred.
• Previous experience in Human Resources, Payroll, Time & Attendance, employee administration, or related HR operations.
• Experience with Kronos, UKG, or another time and attendance management system is highly desirable.
• Strong numerical and analytical skills with attention to detail.
• Ability to prepare reports, indicators, and data analyses.
• Good command of Microsoft Office, particularly Excel.
• Strong organizational skills and the ability to manage multiple requests and deadlines.
• Excellent communication and customer service skills.
• Ability to work collaboratively with employees, managers, supervisors, Payroll, Human Resources, and Finance teams.
• Proactive, service-oriented, and able to follow up on issues until resolution.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement.

You are a self-starter who doesn't need direct supervision to motivate you for success.

You enjoy sharing your quirkiness and talents with your coworkers.

Enjoy working hard.

Full of energy for the things one sees as challenging.

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren't responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries.