Junior Payroll Specialist

INGEPSY; Bogotá ciudad; Presencial; COP 60.000.000 - 78.000.000; Jornada completa

Descripción de la vacante

INGEPSY in Bogotá, Colombia, is seeking a payroll specialist to support processing across multiple countries and entities. You will collect inputs from HiBob and business teams, format data for ADP Celergo, and ensure accuracy before cut-off dates.

Strong Excel, data validation, and English proficiency are required in a multinational shared services environment. Join a collaborative team and help manage off-cycle payments, reconciliations, and data quality across HR, payroll, and finance

Formación

• 1+ years of experience with Payroll processes.
• Practical payroll processing or payroll administration experience with understanding of inputs, outputs, deadlines, and reconciliations.
• Strong Excel and data manipulation skills: extract, clean, compare, validate, and format data from multiple sources.
• High accuracy, numeracy and attention to detail with high-volume data.
• Ability to learn new payroll/HR systems quickly and follow structured processes and controls.
• Strong organizational skills to manage competing priorities within fixed deadlines.
• Clear written and spoken English for international collaboration.
• Experience in a multinational/shared services or multi-entity environment.
• Experience using ADP Celergo, HiBob or similar payroll platforms.
• Experience working with outsourced payroll providers or preparing payroll input files.
• Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementations.
• Qualified in payroll, accounting, finance, business or HR-related field.

Responsabilidades

• Support payroll across assigned countries, entities, and cycles.
• Collect payroll inputs from HiBob and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other changes.
• Extract, clean, validate, and format data for ADP Celergo and other providers.
• Upload inputs and perform pre-processing checks before cut-off dates.
• Review outputs against source data, prior periods, and control totals; investigate discrepancies and escalate material issues.
• Support off-cycle payments, corrections, and retroactive adjustments under the Global Payroll Manager.
• Maintain accurate payroll records, checklists, trackers and documentation.
• Reconcile payroll inputs and outputs; prepare audit-support reports for review by Finance.
• Monitor data quality between HR, payroll, and finance systems; address missing or inconsistent info.
• Use Excel to organize large data sets with lookups, pivots, and data validation.
• Handle payroll data securely in compliance with privacy requirements.
• Work with HR, Finance, managers and external providers to obtain complete payroll information on time.
• Respond to routine payroll queries; escalate complex matters to the Global Payroll Manager.
• Track outstanding actions with providers and internal teams; support timely resolution of issues.
• Build relationships across countries, cultures, and time zones.
• Learn and use HiBob, ADP Celergo and other payroll platforms; follow documented processes and controls.
• Suggest improvements to data collection, templates, controls, and workflows to reduce manual effort and improve accuracy.
• Support system testing, payroll migrations, and process changes as required.

Conocimientos

Payroll processing

Excel

Data manipulation

English (B2+)

ADP Celergo

HiBob

Multinational environment

Educación

Bachelor's degree in finance, accounting, or HR

Herramientas

ADP Celergo

HiBob

HRIS

Descripción del empleo

Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines.

Collect payroll inputs from HiBob and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other employee changes.

Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers.

Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates.

Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and **escalate material issues** promptly.

Support off-cycle payments, corrections, and retroactive adjustments under the direction of the Global Payroll Manager.

Maintain accurate payroll records, checklists, trackers, and supporting documentation.

Data, reconciliation and reporting

Reconcile payroll inputs and outputs, identify variances, and maintain clear evidence of completed checks.

Prepare payroll reports, journals, funding information, and audit support for review by the Global Payroll Manager and Finance.

Monitor data quality between HR, payroll, and finance systems and follow up on missing, inconsistent, or incomplete information.

Use Excel to organize and analyze large data sets, including lookups, formulas, pivot tables, and data validation tools.

Handle payroll and employee data securely and in accordance with data privacy and confidentiality requirements.

Stakeholder and provider support

Work with HR, Finance, managers and external providers to obtain complete and accurate payroll information on time.

Respond to routine payroll queries clearly and professionally, referring complex, sensitive, or technical matters to the Global Payroll Manager.

Track outstanding actions with payroll providers and internal teams and support the timely resolution of operational issues.

Build effective working relationships across countries, cultures, and time zones.

Processes, systems and improvement

Learn and use HiBob, ADP Celergo and other payroll platforms to support day-to-day payroll operations.

Follow documented payroll processes, controls, and approval requirements, escalating exceptions and potential risks.

Maintain process notes, payroll calendars, templates, and job aids so activities can be completed consistently.

Suggest practical improvements to data collection, templates, controls, and workflows to reduce manual effort and improve accuracy.

Support system testing, payroll migrations, and process changes as required.

Qualifications

Experience and qualifications

• 1+ years of experience with Payroll processes.
• B2+ Level of English
• Practical payroll processing or payroll administration experience, with a sound understanding of payroll inputs, outputs, deadlines, and reconciliations.
• Strong Excel and data manipulation skills, including the ability to extract, clean, compare, validate, and format data from multiple sources.
• High level of accuracy, numeracy, and attention to detail when working with sensitive, high-volume data.
• Ability to learn new payroll and HR systems quickly and follow structured processes and controls.
• Strong organizational skills and the ability to manage competing priorities within fixed deadlines.
• Confidence in investigating discrepancies, solving operational problems, and escalating issues appropriately.
• Clear written and spoken English, with the ability to work effectively with international colleagues and providers.
• Experience in a multinational, shared services, or multi-entity environment.
• Experience using ADP Celergo, another ADP payroll product, HiBob or a comparable HR/payroll platform.
• Experience working with outsourced payroll providers or preparing payroll input files for third-party processing.
• Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementation projects.
• A relevant technical, professional, or university qualification in payroll, accounting, finance, business administration, or human resources