Jr. Client Finance Analyst

Omnicom Global Solutions Colombia; Bogotá; On-site; COP 65,000,000 - 75,000,000; Full time

Benefits offered by this job

Private health insurance

Employee fund

Additional paid time off

Job summary

Omnicom Global Solutions Colombia is seeking a Client Finance Analyst to support day-to-day financial and operational activities for assigned clients. The role collaborates with Account Management, Project Management, and the shared service center to ensure accurate billing, contract compliance, and timely financial reporting.

You will open, review, and close jobs, monitor WIP, coordinate estimates, and oversee monthly billings.

Responsibilities

• Open, review, and lock jobs: billable and non-billable, as appropriate.
• Own job status and ensure changes are executed and reports updated.
• Notify team members of job numbers to keep timesheets accurate and timely.
• Coordinate estimates with Account Management/Project Management and ensure correct entry and approvals in the system.
• Coordinate monthly billings with shared service center to meet deadlines for each client.
• Check invoices for accuracy (amount, billing address, contact) and contract compliance.
• Monitor and add commentary on the WIP report monthly.
• Ensure timely billing of out-of-pocket expenses.
• Prepare, update and analyze trackers weekly for estimates, actuals, variances, billing data.
• Schedule tracker review meetings and align on updates for next report.
• Analyze projects for over/under performance and flag issues to Client Finance Manager.
• Take notes on job status and financial health during tracker meetings.
• Send recap emails and ensure required updates are completed for the next run.
• Perform data-entry tasks: rate cards, opening/closing jobs, time reports, and estimates.
• Assist with adhoc requests for assigned accounts and liaise with Client Finance Manager for submission.
• Collaborate with other Client Finance Analysts to address issues.
• Review transfer requests for accuracy and approvals before transferring to Shared Services.
• Work with Accounts Receivable to ensure timely client payments and adherence to MSAs.
• Contribute to a culture of operational excellence and work on high-impact projects.
• Maintain a dynamic, collaborative environment with growth opportunities and a strong work-life balance.
• Support stability and wellness programs including private health insurance, employee fund, and additional paid time off including birthday half-day.

Job description

The Client Finance Analyst is the day-to-day contact for the financial and operational matters detailed below with supervision and guidance. The Client Finance Analyst interacts regularly with Account Management and Project Management teams as well as agencies' shared service center. The Client Finance Analyst is responsible for assigned clients in addition to ad hoc projects. The Client Finance Analyst must understand and comply with client contracts as they relate to compensation, billing, compliance, financial reporting, reconciliation, and other deliverables

RESPONSIBILITIES

• Manage, open and review requests for all billable and client non-billable jobs opening, closing, and locking as appropriate.
• Own the job status of each project and ensure that when Account Management and Project Management request a change in status that Omaha executes swiftly and reports are updated
• Communicate job numbers to team members so timesheets are accurate and timely
• Coordinate with agency teams including Account Management and Project Management, as well as Client Finance Managers so estimates are entered correctly and timely, as well as updated and approved in the system
• Coordinate monthly billings with shared service center to ensure billing is completed by the deadline of each assigned client
• Check invoice for accuracy including but not limited to amount, billing address, and contact information, as well as the integrity of client billing contract requirements
• Monitor and add commentary monthly on the WIP report
• Ensure that out-of-pocket expenses are being billed timely
• Prepare, update, and analyze trackers weekly so all estimates, actuals, variances, and billing information are pulled accurately
• Schedule meetings to review trackers according to cadence for each team
• Analyze and call out to Client Finance Manager and/or internal teams if projects are running hot and/or not tracking to benchmark
• Take diligent notes on job statuses and overall financial health of the projects for assigned clients during tracker meetings
• Send recap email to align on updates discussed in meeting and ensure any required updates are executed in advance of the next report run/review
• Perform administrative duties involving data entry such as rate card entry, opening jobs, closing jobs, overall job status of projects, running unapproved time reports, and estimate creation/status
• Assist with adhoc requests come up for assigned accounts and review with Client Finance Manager for submission to client and/or Account Management teams
• Collaborate with other Client Finance Analysts within the group to raise any issues or similar road bumps if any should occur
• Review all transfer requests for accuracy and ensure appropriate approvals are in place before transferring to Omaha Shared Services team
• Work with Accounts Receivable team to ensure timely client payments and align to payment terms within Master Service Agreement
• Contribute to a culture of operational excellence
• Work on high-impact projects
• Dynamic and collaborative environment with professional growth opportunities
• Flexible work environment with a strong work-life balance
• Stability and wellness programs, including:
• Private health insurance support
• Employee fund
• Additional paid time off, including half a day off on your birthday