Global Events Logistics Coordinator – Travel & On-site

Sezzle; Colombia; Remote; COP 103,008,000 - 120,768,000; Full time

Job summary

Sezzle is seeking an Events Assistant to support a dynamic events team, handling logistics, admin tasks, research, and coordination. You will help manage the company offsite in Mexico in February 2027 and support executive-level events and client experiences.

You will collaborate with Sales, Marketing, and Finance, ensure smooth operations, and coordinate travel, budgets, and post-event recaps. Strong communication and organizational skills are essential for success.

Qualifications

• 2+ years in event coordination or logistics-heavy roles.
• Willingness to travel up to 10%, including multi-day international trips.
• English at B2 level or higher and native or professional Spanish.
• Availability during US Central Time business hours.
• You’ll work daily with US-based teams, executives, and vendors, plus Latin America venues and partners.

Responsibilities

• Coordinate event attendee logistics: registration, rooming lists, flights, ground transportation, dietary needs, and special requests.
• Manage RSVPs and attendee communications for internal events and client experiences.
• Coordinate shipping of booth materials and swag to event sites.
• Keep event timelines, task trackers, and run-of-show documents up to date.
• Track budgets, deposits, and invoices, and keep contracts and files organized.
• Track deadlines for sponsorship deliverables, registrations, booth materials, and contracts.
• Collect and process attendance requests from sales reps for industry events.
• Schedule meetings, take notes, and follow up on action items.
• Research venues, hotels, vendors, and industry events, and summarize options for review.
• Request and compare vendor quotes.
• Gather event details (contracts, websites, past post mortems) to help build briefing docs and executive summaries.
• Work with Sales, Marketing, Design, People, Finance, and the executive team to gather inputs and approvals.
• Travel to select events to support setup, registration, attendee check-in, and load out.

Skills

Event coordination

Hospitality experience

Travel management

English (B2 level)

Spanish (native)

Vendor coordination

Google Workspace

Jira

Slack

AI tools (Claude / ChatGPT)

Tools

Confluence

Job description

Sezzle is seeking an Events Assistant to support a dynamic events team, handling logistics, admin tasks, research, and coordination. You will help manage the company offsite in Mexico in February 2027 and support executive-level events and client experiences.

You will collaborate with Sales, Marketing, and Finance, ensure smooth operations, and coordinate travel, budgets, and post-event recaps. Strong communication and organizational skills are essential for success.