Global Events Coordinator

Sezzle; Colombia; On-site; COP 103,008,000 - 120,768,000; Full time

Job summary

Sezzle seeks an Events Assistant to join our dynamic events team. This role supports the Head of Events & Special Initiatives and the Director of B2B Marketing, focusing on logistics, admin tasks, research, and coordination for internal and client events.

You will help manage the company offsite in Mexico, trade shows, and executive experiences, coordinating travel, budgets, vendor quotes, and post-event follow-ups in a fast-paced fintech environment.

Qualifications

• 2+ years of experience in event coordination or logistics-heavy role.
• Valid US B1/B2 visa with at least 12 months remaining validity, plus a valid passport.
• Willingness to travel up to 10%, including multi-day international trips.
• English at B2 level or higher and native or professional Spanish, written and spoken.
• You’ll work daily with US-based teams, executives, and vendors, plus Latin America venues and partners.
• Availability during US Central Time business hours
• Strong proficiency with Google Workspace (Docs, Sheets, Slides, Drive) and comfort learning new tools (we use Jira and Slack)
• Demonstrated experience working with Claude or equivalent AI tools (such as ChatGPT or Grok) for research, drafting, and organizing information.

Responsibilities

• Coordinate event attendee logistics: registration, rooming lists, flights, ground transportation, dietary needs, and special requests.
• Manage RSVPs and attendee communications for internal events and client experiences.
• Coordinate shipping of booth materials and swag to event sites.
• Keep event timelines, task trackers, and run-of-show documents up to date.
• Track budgets, deposits, and invoices, and keep contracts and files organized.
• Track deadlines for sponsorship deliverables, registrations, booth materials, and contracts.
• Collect and process attendance requests from sales reps for industry events.
• Schedule meetings, take notes, and follow up on action items.
• Research venues, hotels, vendors, and industry events, and summarize options for review.
• Request and compare vendor quotes.
• Gather event details (contracts, websites, past post mortems) to help build briefing docs and executive summaries.
• Work with Sales, Marketing, Design, People, Finance, and the executive team to gather inputs and approvals.
• Travel to select events to support setup, registration, attendee check-in, and load out.
• Be a calm, problem-solving presence.
• Reconcile invoices and collect attendee feedback.
• Help draft post-event recaps and post mortems.
• Maintain event archives, vendor lists, and templates for future use.
• Develop and manage event and B2B marketing LinkedIn content.
• Collaborate with Revenue Operations to ensure Salesforce is up to date with event prospect information.
• Help develop email marketing cadences for event prospects.
• Organize sales materials and maintain team Confluence pages.

Skills

English (B2+)

Spanish (Native/Professional)

Event coordination

Logistics planning

Budget tracking

Vendor coordination

Travel coordination

Google Workspace

Jira

Slack

Salesforce

Confluence

Tools

Google Workspace

Jira

Slack

Salesforce

Confluence

Job description

Sezzle seeks an Events Assistant to join our dynamic events team. This role supports the Head of Events & Special Initiatives and the Director of B2B Marketing, focusing on logistics, admin tasks, research, and coordination for internal and client events.

You will help manage the company offsite in Mexico, trade shows, and executive experiences, coordinating travel, budgets, vendor quotes, and post-event follow-ups in a fast-paced fintech environment.