Global Admin Assistant - Flexible, Calendar & Travel

WSP en Colombia; Bogotá; On-site; COP 18,000,000 - 30,000,000; Full time

Benefits offered by this job

Competitive compensation package

Flexible and collaborative work enviro

Professional development opportunities

Exposure to international teams and项目

Inclusive culture valuing diversity

Job summary

WSP en Colombia is seeking an Administrative Assistant to join our team. This role is ideal for a highly organized, customer-focused professional with strong communication skills and advanced English proficiency who enjoys working in a dynamic and collaborative environment.

Provide comprehensive administrative and customer service support to internal and external stakeholders, coordinate daily activities, manage documentation, and assist with invoicing and procurement processes to ensure

Qualifications

• 3 to 5 years of experience in administrative support, office coordination, executive assistance, or customer service roles.
• Proven experience providing customer service to internal and external clients.
• Experience in a fast-paced, multicultural environment is highly desirable.
• Advanced English proficiency (written and spoken) and Spanish proficiency.

Responsibilities

• Provide administrative support to managers, teams, and business units.
• Manage calendars, meetings, travel arrangements, and scheduling activities.
• Prepare, edit, and maintain reports, presentations, correspondence, and documentation.
• Serve as a primary point of contact for internal and external stakeholders.
• Deliver exceptional customer service and ensure timely responses to inquiries.
• Coordinate meetings, events, and team activities.
• Maintain accurate records and filing systems.
• Monitor and manage office correspondence, including emails and communications.
• Support onboarding activities and employee administrative processes as required.
• Assist with invoice tracking, expense reports, and procurement-related activities.
• Ensure compliance with company policies and administrative procedures.
• Collaborate with cross-functional teams to support operational efficiency.

Skills

Customer service

Communication skills

Organizational skills

Time management

Multitasking

Independent work

Team collaboration

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Calendar management tools

Job description

WSP en Colombia is seeking an Administrative Assistant to join our team. This role is ideal for a highly organized, customer-focused professional with strong communication skills and advanced English proficiency who enjoys working in a dynamic and collaborative environment.

Provide comprehensive administrative and customer service support to internal and external stakeholders, coordinate daily activities, manage documentation, and assist with invoicing and procurement processes to ensure