Finance & Accounting Virtual Assistant (Job ID: JOSDEE2)

Inside Out Hiring; Bogotá; Presencial; COP 42.760.000 - 51.312.000; A tiempo parcial

Descripción de la vacante

Inside Out Hiring is seeking a Finance & Accounting Virtual Assistant to support a US-based electric bike brand with part-time administrative and financial tasks.

You will work directly with accounting leads to manage day-to-day documentation, data entry, routine reconciliations, and light HR onboarding, using QuickBooks Online and Bill.com. This is a remote, 20-hour-per-week role with a ASAP start.

Formación

• Direct experience or educational background in Accounting or Finance.
• Clear understanding of core accounting principles (debits/credits; cash vs accrual).
• Ability to handle sensitive financial and HR information responsibly.
• High attention to detail and strong organizational skills.
• Smart, coachable mindset with team orientation.
• Excellent written and verbal English communication.

Responsabilidades

• Handle general finance-related paperwork and routine administrative workflows.
• Assist data entry, transaction categorization, and reconciliations using QuickBooks Online and Bill.com.
• Support preparation and distribution of annual 1099 forms at year-end.
• Help ensure internal controls and regulatory procedures are followed.
• Provide light HR onboarding support and document tracking as needed.
• Collaborate across the team to support ad hoc administrative tasks.

Conocimientos

Accounting/Finance background

Debits & credits knowledge

Cash vs. accrual awareness

Attention to detail

Organizational skills

English communication

Coachable mindset

Educación

Accounting or Finance degree/education

Herramientas

QuickBooks Online

Bill.com

Descripción del empleo

Exciting Remote Opportunity! We're Hiring a Finance & Accounting Virtual Assistant!

Are you a detail-oriented professional with a strong foundation in accounting? We are looking for a highly coachable Finance & Accounting Virtual Assistant to support the core finance and operations leadership of an innovative US-based electric bike brand!

Job Details at a Glance

• Job Title: Finance & Accounting Virtual Assistant

• Job ID: JOSDEE2

• Industry: E-Commerce, Consumer Products, Customer Support

• Location: LATAM / South Africa / PH

• Job Status: Part Time - 20 hours per week

• Work Schedule: Monday to Friday, within 9:00 AM to 5:00 PM (Pacific Time) – Morning preferred

• Salary: $10 to $12 per hour

• Target Start Date: ASAP

About the Client

Our client is an innovative electric bike brand based in the US, known for crafting high-quality, lifestyle-driven rides. Rapidly growing and focused on strong team alignment, their core finance and operations leadership is seeking a dedicated remote professional to streamline daily workflows and support their continued expansion.

About the Role

We are seeking a detail-oriented, highly coachable Finance/Accounting Virtual Assistant to provide part-time administrative and financial support. Working directly alongside the accounting leads, you will manage day-to-day documentation, assist with routine financial workflows, and support lightweight administrative tasks to ensure core financial processes run smoothly.

Key Responsibilities

Financial & Accounting Admin

• Handle general finance-related paperwork, document gathering, and routine administrative workflows.

Accounting Assistance

• Apply basic bookkeeping principles to assist with data entry, transaction categorization, and routine reconciliations using QuickBooks Online and Bill.com (vendor bills and payments processing).

Tax & Year-End Support

• Assist with the preparation and distribution of annual 1099 forms at year-end.

Compliance & Process Adherence

• Help ensure the company adheres to required internal controls, regulatory procedures, and operational checklists.

Light HR & Onboarding Support (5–10% of time)

• Provide secondary support for HR administrative duties, including verifying onboarding document prep, record-keeping, and tracking required paperwork as needed.

Team Collaboration

• Maintain flexibility to support administrative and operational tasks across the department as needed.

Qualifications & Skills

Must-Haves (Non-Negotiable):

• Direct experience or educational background in Accounting or Finance.

• Clear understanding of core accounting principles, including debits, credits, and cash vs. accrual accounting.

• Proven ability to handle sensitive and confidential financial and HR information responsibly.

• High level of attention to detail and strong organizational skills.

• Smart, highly coachable mindset with a positive, team-oriented attitude.

• Exceptional written and verbal English communication skills.

Nice-to-Haves / Preferences:

• Hands-on experience or familiarity with QuickBooks Online and Bill.com.

• Experience or familiarity with preparing and distributing 1099 tax forms.

• Prior exposure to or understanding of US sales tax processing.

• Prior experience supporting light HR processes or employee onboarding documentation.