Executive Assitant

Roca Alliances; Medellín; Presencial; COP 108.000.000 - 156.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Training & mentoring

Global IT exposure

Descripción de la vacante

Upshop is seeking an experienced Executive Assistant to support its CEO, COO, CFO, and CRO in a remote-first, fast-paced environment. You will anticipate needs, streamline communications, and ensure the leadership team operates with maximum efficiency and focus.

The role requires 7+ years supporting senior executives, superb organizational and communication skills, and the ability to manage complex calendars across time zones. Remote collaboration with distributed teams is essential.

Formación

• 7+ years of experience supporting senior executives in a fast-paced SaaS/tech environment.
• Proven success managing multiple C-suite leaders concurrently.
• Exceptional written and verbal communication skills.
• High degree of professionalism, discretion, and judgment.
• Experience working remotely with distributed teams.

Responsabilidades

• Manage complex calendars across multiple time zones and resolve scheduling conflicts.
• Prepare agendas, materials, and follow-ups for leadership meetings and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion.
• Coordinate international travel and expense reporting.
• Track deliverables and action items from leadership meetings across functions.
• Serve as the central coordinator between executives, teams, and external stakeholders.
• Draft and edit communications, reports, and presentations for the executive team.
• Assist in preparing quarterly Board materials and company updates.
• Maintain organized digital filing systems for company and executive documents.
• Organize leadership offsites and company events, both virtual and in-person.

Conocimientos

Executive support

Calendar management

Cross-time zone coordination

Communication skills

Discretion & professionalism

Remote work experience

Attention to detail

Herramientas

Microsoft Office

Airbase

Paychex

Salesforce

Descripción del empleo

Medellin, Colombia | Posted on 08/12/2026

At Roca Alliances Our mission is to inspire nearshore outsourcing to Latin America, as our expertise is providing customized services to help companies from the U.S., Canada, and Europe expand their operations through guided entry with our consolidated experience in the Latin American region. We are an expert recruitment firm, connecting top talent with leading global companies. We deliver tailored hiring solutions to ensure the perfect match for each role. With deep insight into industry trends, we drive targeted, efficient recruitment that builds long-lasting partnerships and supports business growth. Our mission is to inspire and help businesses thrive by delivering the right professionals to meet their needs.

Job Description

About Roca Alliances

Roca Alliances is a specialized recruitment firm focused on connecting top-tier talent with leading global technology companies. We partner with innovative organizations worldwide, helping them scale high-performing teams through strategic and tailored recruitment solutions.

This opportunity is with Simpro Group, a global technology company dedicated to delivering powerful business management solutions that help organizations streamline operations, improve efficiency, and drive growth. Simpro Group is recognized for its customer‑centric culture, innovation‑driven mindset, and commitment to long‑term client success.

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About Upshop

Upshop is a high‑growth SaaS company transforming retail operations through automation, data‑driven insights, and connected store execution. With our unified platform, we empower retailers to simplify operations, reduce waste, and drive profitability across every store.

Role Overview

The Executive Assistant (EA) will provide high‑level administrative and operational support to Upshop’s CEO, COO, CFO, and CRO. This role requires exceptional organizational skills, sound judgment, professionalism, and the ability to thrive in a fast‑paced, remote‑first environment. The EA will serve as a trusted partner—anticipating needs, streamlining communications, and ensuring the executive team operates with maximum efficiency and focus.

Key Responsibilities

• Manage complex calendars, coordinate meetings across multiple time zones, and proactively resolve scheduling conflicts.
• Prepare agendas, materials, and follow‑ups for internal and external meetings, including internal leadership and Board meetings.
• Handle confidential correspondence, presentations, and documentation with discretion and accuracy.
• Manage travel logistics, including international itineraries, accommodations, and expense reporting.
• Support cross‑functional alignment by tracking key deliverables and action items from leadership meetings.
• Serve as the central coordination point between executives, internal teams, and external stakeholders.
• Draft, review, and edit communications, reports, and presentations on behalf of the executive team.
• Assist in preparing quarterly Board materials and company‑wide updates.
• Maintain company and executive documents in organized digital filing systems.
• Help organize virtual and in‑person leadership offsites, company events, and team recognition activities.
• Foster a culture of responsiveness, professionalism, and confidentiality within the leadership office.

Requirements

• 7+ years of experience supporting senior executives (preferably in a fast‑paced, SaaS or technology environment).
• Proven success managing multiple C‑suite leaders simultaneously.
• Expert proficiency with Microsoft Office Suite; familiarity with tools like Airbase, Paychex, Salesforce is a plus
• Exceptional communication, writing, and organization skills.
• High degree of professionalism, discretion, and judgment.
• Strong attention to detail and the ability to execute with speed and accuracy.
• Experience working remotely with distributed teams.

?Private medical insurance

?Continuous trainingand mentoring

? Opportunity to work with aleading global IT company