Executive Assistant to the CEO

Quiet Village Landscaping; Puerto Bogotá; Presencial; COP 17.636.666 - 52.909.998; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Remote work

Descripción de la vacante

Quiet Village Landscaping is seeking an Executive Assistant to the CEO for a remote, full-time independent contractor role. You will manage high-level administrative and marketing support, coordinate travel, organize projects, review documents, and help improve company systems while maintaining confidentiality.

The ideal candidate is highly organized, tech-savvy, numerically comfortable, proactive, and capable of making decisions within guidelines.

Formación

• Excellent written and verbal English communication.
• Experience supporting a CEO, founder, executive, or business owner.
• Strong email, calendar, travel, and task-management experience.
• Exceptional organization, attention to detail, and follow-through.
• Ability to prioritize competing responsibilities and meet deadlines without repeated reminders.

Responsabilidades

• Monitor and respond to multiple executive email accounts.
• Manage executive calendars and coordinate meetings.
• Schedule domestic and international travel and prepare itineraries.
• Organize and maintain business and personal paperwork and documents.
• Review marketing content and coordinate with freelancers and editors.
• Coordinate freelancers/remote team members and track deliverables.
• Assist with special projects and confidential information handling.

Conocimientos

Excellent English communication

Executive support experience

Email/calendar/travel management

Strong organization & attention to det

Independent decision-making

Herramientas

Google Workspace

Microsoft Office

CRM systems

Project-management tools

Marketing tools

LinkedIn

Descripción del empleo

Executive Assistant to the CEO

Location: Remote (Worldwide). Candidates must be available to collaborate during U.S. Central Time business hours.

Position Type: Independent Contractor

Schedule: Full-Time, Monday-Friday, 8:00 a.m.-5:00 p.m. Central Time

Quiet Village Landscaping is an established and growing St. Louis landscape design, construction, maintenance, and property-care company. As the company continues to expand, our CEO is seeking an exceptional Executive Assistant who can bring structure, follow-through, and sound judgment to a wide range of business and personal priorities.

The Executive Assistant to the CEO will provide high-level administrative, operational, marketing, and personal support. This is not a traditional calendar-only assistant role. The person selected will help manage executive communications, organize projects, coordinate travel, review important documents, support marketing initiatives, improve company systems, and ensure deadlines and commitments are not overlooked.

The ideal candidate is highly organized, technologically capable, comfortable working with numbers, and able to complete assignments accurately without repeated reminders. This person must be proactive, resourceful, discreet, and confident in making decisions within established guidelines.

Key Responsibilities

• Monitor, organize, and respond to two or three executive email accounts.
• Prioritize messages, flag urgent matters, and ensure important follow-ups are completed.
• Manage executive calendars and coordinate internal and external meetings.
• Schedule appointments, confirm attendance, and resolve calendar conflicts.
• Book and organize domestic and international business and personal travel.
• Prepare itineraries, reservations, confirmations, and travel-related documentation.
• Organize, file, and maintain business and personal paperwork.
• Review trademark correspondence and track important deadlines or required actions.
• Maintain task lists and follow-up systems so important items are not missed.
• Research vendors, business opportunities, services, tools, and potential partnerships.
• Prepare summaries, comparisons, spreadsheets, and recommendations.
• Review and organize company photography and digital assets.
• Select strong project photos for website portfolios, social media, and marketing campaigns.
• Manage LinkedIn and other company marketing accounts.
• Help create, edit, schedule, and distribute written and visual content.
• Review marketing videos, scripts, captions, and promotional materials.
• Coordinate video editors and other creative freelancers.
• Recommend improvements to content, messaging, and calls to action to increase engagement and conversion.
• Organize company training materials, standard operating procedures, and internal processes.
• Document recurring workflows and improve how information is stored and shared.
• Source, onboard, train, and coordinate freelancers when specialized support is required.
• Track freelancer assignments, deadlines, quality, and deliverables.
• Assist with special projects and personal tasks assigned by the CEO.
• Provide administrative support for marketing initiatives, including coordinating content and reviewing materials.
• Handle confidential business and personal information with professionalism and discretion.

Qualifications

• Excellent written and verbal English communication skills, including professional email drafting, editing, and business correspondence.
• Previous experience supporting a CEO, founder, executive, or business owner.
• Strong email, calendar, travel, and task-management experience.
• Exceptional organization, attention to detail, and follow-through.
• Ability to prioritize competing responsibilities and meet deadlines without repeated reminders.
• Strong judgment and the ability to identify what is urgent, sensitive, or important.
• Comfortable working independently and making practical decisions.
• Strong research, writing, editing, and proofreading skills.
• Comfortable working with numbers, estimates, spreadsheets, reports, and basic financial information.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable learning new software, artificial intelligence tools, project-management platforms, CRM systems, and marketing tools.
• Experience with LinkedIn, social media management, content creation, or digital marketing.
• Ability to review photos, videos, scripts, and creative materials with a strong eye for quality.
• Experience coordinating freelancers, contractors, or remote team members is preferred.
• Reliable computer, high-speed internet connection, headset, and quiet workspace.
• Must be consistently available Monday through Friday from 8:00 a.m.-5:00 p.m. Central Time.
• Experience in landscaping, construction, home services, real estate, or another owner-led service business is helpful but not required.

Pay and Benefits

• Independent Contractor (1099). This is a long-term engagement with an expected availability of approximately 40 hours per week. While collaboration is expected during normal Central Time business hours, contractors are responsible for managing how they complete assigned work.
• Pay: $4.00-$12.00 USD per hour, depending on the contractor's experience, location, qualifications, and demonstrated skills.
• Direct exposure to company leadership and business decision-making.
• Opportunity to work across administration, operations, marketing, research, and business development.
• Potential for increased responsibility and compensation based on performance.

Why Quiet Village Landscaping?

This position offers the opportunity to work directly with the CEO of an established and growing company while contributing to many areas of the business. You will not be limited to routine administrative work. You will help improve systems, organize priorities, strengthen marketing efforts, support important decisions, and keep projects moving forward. This is an excellent opportunity for a dependable, ambitious professional who takes ownership, learns quickly, and wants to become a trusted long-term partner to company leadership.

Quiet Village Landscaping welcomes qualified applicants from all backgrounds. Selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristics, where applicable.