Executive Assistant

INGEPSY; Girardot; Presencial; COP 40.000.000 - 70.000.000; Jornada completa

Descripción de la vacante

SellCord, a Walmart Marketplace growth partner, is seeking an experienced Executive Assistant to support senior leadership. The role demands high organization, proactive scheduling, and confidentiality to keep critical initiatives moving forward.

You will manage emails, calendars, meetings, and travel, while coordinating projects across teams and drafting internal communications to help leadership stay aligned with company priorities.

Formación

• 4+ years of experience as an Executive Assistant, Project Coordinator, or in a similar role.
• Fluent English with strong written and verbal communication skills.
• Proactive, highly organized, and able to manage multiple priorities independently.
• Strong discretion and ability to handle confidential information.
• Strong business acumen and ability to quickly learn and understand business operations.
• Experience with project management tools such as ClickUp, Asana, or Monday.com is a plus.

Responsabilidades

• Manage executive email inboxes and Google Calendars.
• Prioritize and coordinate meetings, appointments, and competing requests.
• Arrange domestic and international travel, including itineraries and logistics.
• Coordinate internal and external meetings with key stakeholders.
• Manage department-level purchases and administrative requests.
• Handle confidential and sensitive information with discretion.
• Anticipate needs and proactively address administrative and logistical issues.
• Track key projects, deadlines, and deliverables across teams.
• Follow up with team members and stakeholders on outstanding action items.
• Maintain project trackers, status dashboards, and organizational systems.
• Identify delays, blockers, or missing information and elevate when appropriate.
• Help ensure important initiatives stay on track from planning through completion.
• Attend meetings as needed to take notes and document decisions, action items, owners, and deadlines.
• Draft internal communications, updates, and process documentation.

Conocimientos

Executive Assistant experience

Fluent English

Proactive organization

Discretion with confidential info

Business acumen

Project management tools

Google Workspace

Herramientas

Google Workspace

Gmail

Google Calendar

Google Sheets

ClickUp

Asana

Monday.com

Descripción del empleo

Who We Are

SellCord is a leading agency specializing in launching and scaling brands exclusively on Walmart Marketplace. As Walmart-approved partners, we help businesses grow by optimizing their presence on the platform and driving sustainable success.

About the Role

We are looking for an experienced and highly organized Executive Assistant to provide high-level support to senior leadership at SellCord.

This role goes beyond traditional administrative support. The ideal candidate will be a proactive and trusted partner who can manage complex schedules, coordinate meetings and travel, handle confidential information, and help keep important projects and priorities moving forward.

The right person will be highly organized, detail-oriented, resourceful, and comfortable working with senior executives and cross-functional teams. They should be able to anticipate needs, manage competing priorities, and follow up independently to ensure commitments and deadlines are met.

Executive Support

• Manage executive email inboxes and Google Calendars.
• Prioritize and coordinate meetings, appointments, and competing requests.
• Arrange domestic and international travel, including itineraries and logistics.
• Coordinate internal and external meetings with key stakeholders.
• Manage department-level purchases and administrative requests.
• Handle confidential and sensitive information with discretion.
• Anticipate needs and proactively address administrative and logistical issues.

Project & Follow-Up Management

• Track key projects, deadlines, and deliverables across teams.
• Follow up with team members and stakeholders on outstanding action items.
• Maintain project trackers, status dashboards, and organizational systems.
• Identify delays, blockers, or missing information and elevate when appropriate.
• Help ensure important initiatives stay on track from planning through completion.

Meeting & Communication Support

• Attend meetings as needed to take notes and document decisions, action items, owners, and deadlines.
• Follow up on action items and ensure deliverables are completed.
• Draft internal communications, updates, and process documentation.
• Prepare meeting agendas, presentations, and other materials when needed.

Skills & Qualifications

• 4+ years of experience as an Executive Assistant, Project Coordinator, or in a similar role.
• Fluent English with strong written and verbal communication skills.
• Strong proficiency in Google Workspace, especially Gmail, Google Calendar, and Google Sheets.
• Proactive, highly organized, and able to manage multiple priorities independently.
• Strong discretion and ability to handle confidential information.
• Strong business acumen and ability to quickly learn and understand business operations.
• Experience with project management tools such as ClickUp, Asana, or Monday.com is a plus.

Why It’s Awesome to Join SellCord

• Be part of a fast-growing, innovation-driven company.
• Work with a global team committed to operational excellence.
• Gain exposure to senior leadership and a fast-paced international business.
• Opportunity to take ownership of meaningful projects and grow within the organization.
• Competitive compensation package with vacation days, sick leave, and paid holidays.