Executive Assistant

Noor Staffing Group; Colombia; Remote; COP 206,881,000 - 302,365,000; Full time

Benefits offered by this job

Remote work

Job summary

Noor Staffing Group, a NYC-based recruiting firm, seeks a polished Executive Assistant to provide confidential, high-impact support to the CEO for the Choice Staffing unit. This remote role requires exceptional judgment, independence, and top-tier communication in a fast-paced environment.

The ideal candidate holds a Bachelor's or MBA, is fluent in English with Spanish bilingual skills, and can manage calendars, prepare reports, HR paperwork, and cross-train on recruiting processes while working

Qualifications

• Bachelor's or MBA (strongly preferred), from US or similarly high-caliber institution.
• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant or similar.
• Strong command of English and bilingual in Spanish.
• Strong organizational skills and attention to detail.
• Experience with Gmail, Google Calendar, Google Drive, Google Docs and Google Sheets.
• Comfortable learning new computer systems.
• Able to manage several assignments at the same time and work independently.
• Professional and comfortable communicating with managers and other departments.
• Able to handle confidential information appropriately.
• Staffing or recruiting industry experience is helpful but not required.
• Reliable home office and Windows computer setup with seamless internet access (No Mac).
• Must be able to work US (NY) business hours.

Responsibilities

• Manage and organize the Sr. VP's calendar, meetings and appointments.
• Schedule weekly meetings with branch managers and other team members.
• Help prepare documents and information needed for meetings.
• Keep track of meeting notes, action items and follow-ups.
• Send reminders and follow up on outstanding items as directed.
• Assist with maintaining spreadsheets, trackers and weekly reports.
• Gather information needed for reports and organize it for the Sr. VP's review.
• Pull reports from company systems as requested.
• Assist with preparing routine emails, announcements and internal communications.
• Organize and maintain Google Drive files, folders, forms and templates.
• Assist with employee evaluations, raise requests and other HR-related paperwork as directed.
• Keep track of requests or issues involving HR, payroll, IT and other departments and assist with follow-up.
• Assist with scheduling training sessions, interviews, travel and other meetings as needed.
• Help prepare and update training materials, procedures and other documents.
• Maintain a list of upcoming deadlines and outstanding items and remind the Sr. VP when follow-up is needed.
• Assist with special projects and other administrative responsibilities as assigned.

Skills

Executive experience

Organizational skills

English fluency

Bilingual Spanish

Education

Bachelor's or MBA

Tools

Gmail

Google Calendar

Google Drive

Google Docs

Google Sheets

Excel

Windows OS

Job description

Noor Staffing Group (NSG) is a recruiting company headquartered in New York. NSG provides recruiting and employment services to US clients in healthcare, government, professional services, hospitality and beyond. NSG encompasses all disciplines and regions to meet the challenging and sophisticated employment demands of today's environment.

Job Description:

Noor Staffing Group is seeking a highly polished and trusted Executive Assistant to provide direct support to the CEO in our Choice Staffing concern. This is a high-impact, confidential role requiring exceptional judgment, communication skills, and the ability to operate independently in a fast-paced environment. This is not primarily a recruiting position. However, the assistant will be cross-trained on Choice Staffing's recruiting, onboarding and operational processes so they can provide administrative and operational support to Branch Managers as needed.

This is a remote (work-from-home) position, but you must be available to work New York business hours (Monday-Friday, 9:00 AM to 5:30 PM Eastern Time) and have fluent English proficiency.

Key Responsibilities

• Manage and organize the Sr. VP's calendar, meetings and appointments.
• Schedule weekly meetings with branch managers and other team members.
• Help prepare documents and information needed for meetings.
• Keep track of meeting notes, action items and follow-ups.
• Send reminders and follow up on outstanding items as directed.
• Assist with maintaining spreadsheets, trackers and weekly reports.
• Gather information needed for reports and organize it for the Sr. VP's review.
• Pull reports from company systems as requested.
• Assist with preparing routine emails, announcements and internal communications.
• Organize and maintain Google Drive files, folders, forms and templates.
• Assist with employee evaluations, raise requests and other HR-related paperwork as directed.
• Keep track of requests or issues involving HR, payroll, IT and other departments and assist with follow-up.
• Assist with scheduling training sessions, interviews, travel and other meetings as needed.
• Help prepare and update training materials, procedures and other documents.
• Maintain a list of upcoming deadlines and outstanding items and remind the Sr. VP when follow-up is needed.
• Assist with special projects and other administrative responsibilities as assigned.

Requirements

• Bachelor's or MBA (strongly preferred), ideally from a US or similarly high-caliber institution
• Previous experience as an Executive Assistant, Administrative Assistant, Operations Assistant or similar position.
• Strong command of the English language - writing, speaking and listening - and bilingual in Spanish
• Strong organizational skills and attention to detail.
• Strong Excel and/or Google Sheets skills.
• Experience with Gmail, Google Calendar, Google Drive, Google Docs and Google Sheets.
• Comfortable learning new computer systems.
• Able to manage several assignments at the same time.
• Able to work independently and follow through on assignments.
• Professional and comfortable communicating with managers and other departments.
• Able to handle confidential information appropriately.
• Staffing or recruiting industry experience is helpful but not required.
• Reliable home office and Windows computer setup with seamless internet access (No Mac)
• Must be able to work US (NY) business hours (Monday-Friday, 9:00 AM to 5:30 PM Eastern Time)