Document Controller: Engineering Docs & EDMS Specialist

Golder Associates Ltd.; Colombia; On-site; COP 42,000,000 - 90,000,000; Full time

Job summary

Golder Associates Ltd. in Colombia seeks a Document Controller to manage the full lifecycle of project documentation. You will track, review, distribute, and archive documents across EDMS platforms to meet client specs and company procedures.

Responsibilities include maintaining registers, metadata, and revision logs; generating status reports; coordinating with Engineering, Procurement, and Clients; and ensuring confidentiality and traceability throughout the lifecycle.

Qualifications

• Bachelor's degree or Diploma in Engineering, Business Administration, Information Management, or related discipline.
• 3-5 years of experience in Document Control.
• Experience working with multidisciplinary engineering documentation and client deliverables.

Responsibilities

• Manage receipt, registration, distribution, tracking, and filing of project documents from clients, vendors, contractors, and internal teams.
• Maintain and update document registers, transmittals, revision logs, and document metadata.
• Review submissions for correct numbering, revision status, title blocks, formats, and completeness.
• Prepare and issue document transmittals for client, vendor, contractor, and internal submissions.
• Monitor document workflow, review cycles, overdue documents, and outstanding comments to ensure timely processing.
• Maintain document numbering, revision control, and document status throughout project execution.
• Upload, distribute, and manage project documentation within EDMS platforms.
• Coordinate with Engineering, Project Controls, Procurement, PM, Vendors, and Clients to resolve issues.
• Maintain project folder structures and ensure accurate filing and retrieval of documentation.
• Support project audits, retrieval requests, reporting, and close-out documentation.
• Identify missing, duplicate, superseded, or incorrect documents and coordinate corrective actions.
• Ensure confidentiality, traceability, security, and integrity of project documentation.

Skills

Document control

EDMS

MS Excel

Attention to detail

Stakeholder coordination

French language

Education

Bachelor's degree or Diploma in Engineering/Information Management/Business Admin

Tools

InEight

Autodesk Construction Cloud

SharePoint

Aconex

Procore

Job description

Golder Associates Ltd. in Colombia seeks a Document Controller to manage the full lifecycle of project documentation. You will track, review, distribute, and archive documents across EDMS platforms to meet client specs and company procedures.

Responsibilities include maintaining registers, metadata, and revision logs; generating status reports; coordinating with Engineering, Procurement, and Clients; and ensuring confidentiality and traceability throughout the lifecycle.