Document Controller | Procore Specialist (Energy)

Pond & Company

Bogotá

On-site

COP 42,000,000 - 80,000,000

Full time

4 days ago

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Job summary

Pond & Company is seeking a Document Controller to join our Energy team in Bogotá, Colombia. You will support engineering and construction projects for US clients by managing documentation, maintaining records, and ensuring proper organization and version control throughout the project lifecycle.

The ideal candidate has 2-4 years of document control or admin support experience and hands-on Procore knowledge.

Qualifications

2-4 years of document control or admin support experience.
Hands-on Procore experience required.
Strong MS Word, Excel, and Outlook skills.
Understanding of document management, version control, and retention practices.

Responsibilities

Maintain project document control systems, logs, and records.
Handle receipt, review, organization, distribution, and archiving of documents.
Use Procore to manage documentation and track revisions and workflows.
Ensure documents are properly named, formatted, categorized, and metadata-tagged.
Monitor revisions to ensure teams work from current approved information.
Perform quality checks for completeness, accuracy, and compliance.
Coordinate with project managers, engineers, clients, and others for timely distribution.
Track submissions, reviews, approvals, and outstanding items to support schedules.
Maintain organized electronic records accessible to authorized team members.
Support audits by maintaining traceable project records.
Assist with formatting, filing, and client documentation standards.
Identify and resolve discrepancies and version control issues.